DFS Header
State Contract Reporting System

Florida Department of Financial Services: F.A.C.T.S

Tweet

Contract Information

 

Summary

Agency Name: JUSTICE ADMINISTRATION

Agency Contract ID: SK246

Long Title: Vital Records Control Companies, LLC

Vendor Name: VITAL RECORDS HOLDINGS LLC

Total Contract Amount: $1,600,000.00

Total Budgetary Amount: $1,600,000.00

Total Payment To Date: $1,210,599.11

Date of Execution: 12/09/2019

General Description: Imaging of filed case records.

Main Information

Agency Contract ID: SK246

FLAIR Contract ID: SK246

Short Title: VRC

Long Title: Vital Records Control Companies, LLC

Contract Type: Master Agreement

Contract Status: Closed or Expired

Date of Execution: 12/09/2019

Date of Beginning: 12/10/2019

Original End Date: 12/10/2024

New Ending Date:

Agency Service Area:

Statutory Authority: Ch. 27

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: State term contract with Request For Quote requirement [s. 287.012 (24), s. 287.012 (28), s. 287.042(2), and s. 287.056, F.S.] & [Rule 60A-1.043, F.A.C.]

State Term Contract ID: 78131804-17-01

Contract’s Exemption Justification:

Agency Reference Number:

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $500,000.00

Total Contract Amount: $1,600,000.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $1,600,000.00

Total Budgetary Amount: $1,600,000.00

Total Unfunded Amount: $0.00

As of Date: 4/2/2024

No Recurring Budgetary records found for this contract.

Non-Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$500,000.00 21-20-2-058011-21501100-00-103225-00 01/01/2024 2023-2024 SK246-1
$100,000.00 21-10-1-000032-21501100-00-103225-00 05/16/2022 2021-2022 SK246
$500,000.00 21-20-2-058011-21501100-00-103225-00 01/31/2022 2021-2022
$500,000.00 21-20-2-058011-21501100-00-103225-00 02/14/2020 2019-2020

Contract Change

Change Type Amendment Amount Agency Amendment Reference Change Description Amendment Effective Date Amendment Execution Date New Ending Date
Extension $600,000.00 SK246-1 Renewed funding 01/01/2024 01/01/2024 12/10/2024
Extension $500,000.00 SK246 renewed funding 10/01/2021 12/10/2019 12/10/2024

Vendor

Name Line 1Name Line 2City State ZipMinority Vendor Designation
VITAL RECORDS HOLDINGS LLC VRC COMPANIES LLC OLDSMAR FL 346770000 Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.
More Deliverable Number      Commodity/Service Type Major Deliverable Method of Payment
     
 Business administration services Pick up file boxes from the SAO and scan approximately 724,637 images monthly; images will be scanne... Fixed Fee / Unit Rate
 Displaying 1 to 1 of 1    


Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.
More Fiscal Year Total Amount
     
 2024-2025 $49,697.42
     
 2023-2024 $262,595.03
     
 2022-2023 $255,143.13
     
 2021-2022 $274,400.65
     
 2020-2021 $258,771.18
     
 2019-2020 $109,991.70

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents


Click on the pdf icon or Agency Document Link to view the document
Document Type Document Reference # Executed Date Document Add Date Agency Document Link View
Original Contract Original Contract - SK246 12/09/2019 2/14/2020 5:34:00 PM


Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

  • No audits have been conducted on this contract at this time.
BACK TO TOP    



2011 © Florida Department of Financial Services