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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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Aid financing
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Small Project Milestone #1 (Deliverable S1) - upon completion of all allowable project approval and ...
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Fixed Fee / Unit Rate
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| Major Deliverable: Small Project Milestone #1 (Deliverable S1) - upon completion of all allowable project approval and post-obligation activities leading up to and including the submission of the subrecipient agreement (or amendment) to the subrecipient for execution, all staff hours worked on the activities required for meeting this milestone will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
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Aid financing
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Small Project Milestone #2 (Deliverable S2) – upon complete close out of the project, all staff hour...
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Fixed Fee / Unit Rate
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| Major Deliverable: Small Project Milestone #2 (Deliverable S2) – upon complete close out of the project, all staff hours worked on the activities required for creating the payable, processing payment, reconciling, and recording payment in FloridaPA, and closeout will be invoiced. The payables workflow should be completed within 15 days of payment to the Subrecipient. No billing beyond 15 days from payment is allowed without express written authorization of the Contract Manager or designee. No billing beyond 60 days from Subrecipient’s request for small project closeout is allowed without express written authorization of the Contract Manager or designee.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
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Aid financing
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Large Project Milestone #1 (Deliverable L1) – upon completion of all allowable project approval and ...
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Fixed Fee / Unit Rate
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| Major Deliverable: Large Project Milestone #1 (Deliverable L1) – upon completion of all allowable project approval and post-obligation activities leading up to and including the submission of the subrecipient agreement (or amendment) to the subrecipient for execution, all staff hours worked on the activities required for meeting this milestone will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
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Aid financing
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Large Project Milestone #2 (Deliverable L2) – upon subrecipient’s acknowledgement and acceptance in ...
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Fixed Fee / Unit Rate
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| Major Deliverable: Large Project Milestone #2 (Deliverable L2) – upon subrecipient’s acknowledgement and acceptance in FloridaPA of the amount validated for the submitted RFR, all staff hours worked on the activities required for validation of the applicant accepted RFR will be invoiced. No billing beyond 180 days from submission of the RFR are allowed without express written authorization of the Contract Manager or designee.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
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Aid financing
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Large Project Milestone #3 (Deliverable L3) – upon payment to the subrecipient (payment completion o...
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Fixed Fee / Unit Rate
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| Major Deliverable: Large Project Milestone #3 (Deliverable L3) – upon payment to the subrecipient (payment completion of the payables workflow) and updating FloridaPA with the required payment information, all staff hours worked on activities required to prepare and submit the payment package, confirm the payment, and update FloridaPA, will be invoiced. No billing beyond 15 days from payment are allowed without express written authorization of the Contract Manager or designee.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
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Aid financing
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Large Project Milestone #4 (Deliverable L4) – upon submission and Division acceptance of the Final I...
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Fixed Fee / Unit Rate
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| Major Deliverable: Large Project Milestone #4 (Deliverable L4) – upon submission and Division acceptance of the Final Inspection Report (FIR), all staff hours worked on the activities required for conducting final inspection, financial reconciliation, and submission of the FIR packet to the Division, will be invoiced. No billing beyond 60 days from Applicant's request for large project closeout are allowed without express written authorization of the Contract Manager or designee.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
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Aid financing
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Final Quarterly Report #5 (Deliverable L5) – upon submission and Division acceptance of the Final Qu...
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Fixed Fee / Unit Rate
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| Major Deliverable: Final Quarterly Report #5 (Deliverable L5) – upon submission and Division acceptance of the Final Quarterly Report, all staff hours worked on allowable activities required to complete the report will be invoiced. The Final Quarterly Report must be completed one quarter after FEMA approves the final closeout version. This final PW deliverable will conclude the contractor’s responsibilities for that PW.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
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