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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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Audit services
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"Task 1: F-ROC /Public Assistance Training Curriculm
Deliverable a: A draft of the comprehensive C...
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Fixed Fee / Unit Rate
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| Major Deliverable: "Task 1: F-ROC /Public Assistance Training Curriculm
Deliverable a: A draft of the comprehensive Curriculum will be delivered to the F-ROC Project Manager for review within 30 days of contract execution.
Deliverable b: The final Curriculum will be delivered to the F-ROC Project Manager for approval by September 30, 2022.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: "The Division shall apply financial consequences for non-performance of the contract by a Contractor. In the event that a deliverable is deemed unsatisfactory by the Division, the Contractor shall re-perform the deliverable as needed for submittal of a satisfactory deliverable, at no additional cost to the Division, within the timeframe established by the Division.
Continued Contractor inability to perform under the conditions of the contract, via the established Complaint to Contractor process, per Rule 60A-1.006 Florida Administrative Code (PUR 7017 form), may result in default proceedings.
Failure to respond to a Division request to correct a deficiency in the performance of the Contract may result in termination of the Contract."
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| Financial Consequences: "If the Contractor fails to comply with the requirements of the Contract, the Contractor shall pay to the Division financial consequences for such failures equal to 5 percent (for each infraction) of the total invoiced amount for that deliverable, unless the Division waives such failure in writing based upon its determination that the failure was due to factors beyond the control of Contractor. The Division at its sole discretion shall determine when the Contractor is failing to comply and the Division at its sole discretion shall determine when the Contractor has remedied the failure.
Failure by the Contractor to provide the Division with qualified personnel as agreed will result in a penalty of 100% of the Contract."
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| Source Documentation Page Reference: |
| Deliverable Number: |
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Audit services
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"Task 3: Educational Materials:
Under the direction of the F-ROC Project Manager or designee, the se...
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Fixed Fee / Unit Rate
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| Major Deliverable: "Task 3: Educational Materials:
Under the direction of the F-ROC Project Manager or designee, the selected vendor will develop the following educational materials and deliver to the F-ROC Project Manager for review and approval according to the guidelines identified in Contractor Responsibility section
Deliverable a: F-ROC/Public Assistance Educational Materials: No less than three (3) professionally designed one pagers with a minimum of one (1) complete 8 ½ x 11 page of graphically designed copy and content that effectively demonstrate the concept of F-ROC to state, county and municipal employees.
Additionally, the selected vendor will film, edit and produce a minimum of three (3) high quality videos no less than 5 minutes in length that effectively demonstrate the concept of F-ROC to state, county and municipal employees.
This deliverable will be due to the Division by November 30, 2022.
Deliverable b: F-ROC/Public Assistance Data Standardization Educational Materials: Up to fifty (50) professionally designed one pagers with a minimum of one (1) complete 8 ½ x 11 page of graphically designed copy and content that effectively demonstrate to state, county and municipal employees how to complete selected standardized forms and/or checklists that are part of the F-ROC program. All materials should be provided in formats that may be edited by FDEM at a later date.
Additionally, the selected vendor will film, edit and produce up to fifty (50) high quality videos no less than 3 minutes in length that effectively demonstrate to state, county and municipal employees how to complete selected standardized forms and/or checklists.
The standardized forms and checklists to be included in this deliverable will be selected by FDEM.
This deliverable will be due to the Division by February 28, 2023.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: "The Division shall apply financial consequences for non-performance of the contract by a Contractor. In the event that a deliverable is deemed unsatisfactory by the Division, the Contractor shall re-perform the deliverable as needed for submittal of a satisfactory deliverable, at no additional cost to the Division, within the timeframe established by the Division.
Continued Contractor inability to perform under the conditions of the contract, via the established Complaint to Contractor process, per Rule 60A-1.006 Florida Administrative Code (PUR 7017 form), may result in default proceedings.
Failure to respond to a Division request to correct a deficiency in the performance of the Contract may result in termination of the Contract."
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| Financial Consequences: "If the Contractor fails to comply with the requirements of the Contract, the Contractor shall pay to the Division financial consequences for such failures equal to 5 percent (for each infraction) of the total invoiced amount for that deliverable, unless the Division waives such failure in writing based upon its determination that the failure was due to factors beyond the control of Contractor. The Division at its sole discretion shall determine when the Contractor is failing to comply and the Division at its sole discretion shall determine when the Contractor has remedied the failure.
Failure by the Contractor to provide the Division with qualified personnel as agreed will result in a penalty of 100% of the Contract."
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| Source Documentation Page Reference: 44-47 |
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Audit services
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"Task 2: F-ROC/Public Assistance Training Schedule and Lesson Plans: Under the direction of the F-RO...
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Fixed Fee / Unit Rate
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| Major Deliverable: "Task 2: F-ROC/Public Assistance Training Schedule and Lesson Plans: Under the direction of the F-ROC Project Manager or designee, the selected vendor will develop a comprehensive training schedule and demonstrably effective lesson plans (to include printed materials, video lessons and live trainings), that will result in the education of state, county and municipal employees on the F-ROC concept, standardized FDEM Recovery data and the F-ROC Risk Abatement Plan. Vendor will provide methodology for development of Lesson Plan to include the number of hours spent to develop each hour of instruction.
Deliverable a: The comprehensive training schedule and lesson plans will be delivered to the F-ROC Project Manager for review and approval by October 31, 2022. Note: It is anticipated that live training will begin in December 2022."
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: "The Division shall apply financial consequences for non-performance of the contract by a Contractor. In the event that a deliverable is deemed unsatisfactory by the Division, the Contractor shall re-perform the deliverable as needed for submittal of a satisfactory deliverable, at no additional cost to the Division, within the timeframe established by the Division.
Continued Contractor inability to perform under the conditions of the contract, via the established Complaint to Contractor process, per Rule 60A-1.006 Florida Administrative Code (PUR 7017 form), may result in default proceedings.
Failure to respond to a Division request to correct a deficiency in the performance of the Contract may result in termination of the Contract."
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| Financial Consequences: "If the Contractor fails to comply with the requirements of the Contract, the Contractor shall pay to the Division financial consequences for such failures equal to 5 percent (for each infraction) of the total invoiced amount for that deliverable, unless the Division waives such failure in writing based upon its determination that the failure was due to factors beyond the control of Contractor. The Division at its sole discretion shall determine when the Contractor is failing to comply and the Division at its sole discretion shall determine when the Contractor has remedied the failure.
Failure by the Contractor to provide the Division with qualified personnel as agreed will result in a penalty of 100% of the Contract."
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| Source Documentation Page Reference: 43 |
| Deliverable Number: |
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Audit services
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"Task 4: F-ROC/Public Assistance Live Training Delivery: The F- ROC Project Manager/designee, the se...
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Fixed Fee / Unit Rate
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| Major Deliverable: "Task 4: F-ROC/Public Assistance Live Training Delivery: The F- ROC Project Manager/designee, the selected vendor will develop and deliver a series of live trainings. It is anticipated that all live training under this contract will be complete by May 31, 2023. The remainder of the term (June 1, 2023, through June 30, 2024) shall be reserved for maintenance of the developed training program and Risk Abatement Plan.
At a minimum, this live training series shall include
1 Hour Training -See Contract under Scope of Work section
2 Hour Training-See Contract under Scope of Work section
4 Hour Training-See Contract under Scope of Work section
16 Hour Training-See Contract under Scope of Work section
Deliverable a: Live Training Delivery: The F-ROC Project Manager/designee, the selected vendor will provide qualified training instructors who shall deliver live training to subrecipients of all counties of Florida. Training schedule and locations shall be determined by the F-ROC Project Manager or a designee. A minimum of 125 live trainings shall be provided and made available to all Florida counties by June 30, 2023. See Contract under Scope of Work section
(50) participants may be a part of a single training.
To ensure that every small Florida county is provided with access to these trainings with the least amount of financial burden, the vendor will ensure that a training is either provided in every small Florida county or a county that is within 25 miles of every small Florida County.
Of the 125 live trainings provided, a minimum of:
25 trainings shall be the 16 hour training
25 trainings shall be the 4 hour training
25 trainings shall be the 2 hour training
50 trainings shall be the 1 hour training
Deliverable b: F-ROC/Public Assistance Video Production
The complete set of high-quality videos will be delivered to the F-ROC Project Manager for review and approval by June 30, 2023."
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: "The Division shall apply financial consequences for non-performance of the contract by a Contractor. In the event that a deliverable is deemed unsatisfactory by the Division, the Contractor shall re-perform the deliverable as needed for submittal of a satisfactory deliverable, at no additional cost to the Division, within the timeframe established by the Division.Continued Contractor inability to perform under the conditions of the contract, via the established Complaint to Contractor process, per Rule 60A-1.006 Florida Administrative Code (PUR 7017 form), may result in default proceedings.Failure to respond to a Division request to correct a deficiency in the performance of the Contract may result in termination of the Contract."
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| Financial Consequences: If Contractor fails to provide any reports or inv. in timeframes and format reqd. by the agrmt., Div. shall impose a fin. cons., reducing the inv. amt. equal to 1% (for each infraction) of total invd. amt. for that month the report was due. If the Contractor fails to closeout a proj. within 90 days of date of a completed (FIR), then Div. shall impose a penalty equal to 1% of overall proj. amt. For the purposes of fin. consq., a project is considered closed upon the Div.receipt of an accurate Subrecipient signed FIR. At a min., all work performed under this Agreement must qualify for Federal reimb. under FEMA’s DAC policy. If hours billed by Contractor are deemed ineligible for Federal, then Div. shall recoup amt. that failed to qualify for that Federal reimb. Specifically, Div. shall not pay the Contractor for any hours billed that fail to qualify for Federal reimb. The Div. may avail themselves of admin. appeal process outlined in 44 CFR §206.206 to obtain a final determ. regarding eligibility of these costs. If ultimately found ineligible after exhaustion of the appeal and/or arbitration rights afforded them, Div. will issue a demand letter to Contractor within 30 days of final determ. demanding the return of ineligible amount. Interest penalties incurred by Div. due to non-compliance with prompt pymt. requirements in FS 215.422, that are attributable to Contractor’s staff errors or delayed processing, will be appl. to Contractor’s next request for pymt. inv., reducing comp. by amount of interest penalty. In event Contractor fails to perform as req., the Contractor shall pay FDEM specified amts. listed below as fin. consq. noncompliance. Contractor shall request approval from FDEM to make changes in key staff and must fill vacant contractually req. positions within 30 calendar days. A $1,000 per bus. day charge to Contractor each day that a change in key staff is made but not approved by FDEM, or failure to fill key staff positions. |
| Source Documentation Page Reference: 45-47 |
| Deliverable Number: |
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