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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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Audit services
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Technical Assistance Milestone #1 (Deliverable T1) – upon completion of all allowable technical ass...
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Fixed Fee / Unit Rate
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| Major Deliverable: Technical Assistance Milestone #1 (Deliverable T1) – upon completion of all allowable technical assistance activities, including project development and project approval, leading up to and including Pending CRC Project Development step in Grants Portal, all staff hours worked on the activities required for meeting this milestone will be invoiced. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines. |
| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Audit services
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Technical Assistance Milestone #2 (Deliverable T2) – upon obligation of the project, all remaining s...
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Fixed Fee / Unit Rate
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| Major Deliverable: Technical Assistance Milestone #2 (Deliverable T2) – upon obligation of the project, all remaining staff hours worked on technical assistance will be invoiced. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines. |
| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty." |
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Audit services
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Small Project Milestone #1 (Deliverable S1) - upon completion of all allowable pre-obligation activi...
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Fixed Fee / Unit Rate
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| Major Deliverable: Small Project Milestone #1 (Deliverable S1) - upon completion of all allowable pre-obligation activities, including project development and project approval, and post-obligation activities leading up to and including the submission of the subrecipient agreement (or amendment) to the subrecipient for execution, all staff hours worked on the activities required for meeting this milestone will be invoiced. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines. |
| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty." |
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Audit services
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Large Project Milestone #1 (Deliverable L1) – upon completion of all allowable pre-obligation activi...
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Fixed Fee / Unit Rate
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| Major Deliverable: Large Project Milestone #1 (Deliverable L1) – upon completion of all allowable pre-obligation activities, including project development and project approval, and post-obligation activities leading up to and including the submission of the subrecipient agreement (or amendment) to the subrecipient for execution, all staff hours worked on the activities required for meeting this milestone will be invoiced. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines. |
| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty." |
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Audit services
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2. Large Project Milestone #2 (Deliverable L2) – upon the subrecipient’s acknowledgement and acce...
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Fixed Fee / Unit Rate
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| Major Deliverable: 2. Large Project Milestone #2 (Deliverable L2) – upon the subrecipient’s acknowledgement and acceptance in FloridaPA of the amount validated for the submitted RFR, all staff hours worked on the activities required for validation of the applicant accepted RFR will be invoiced. No billing beyond 180 days from submission of the RFR are allowed without express written authorization of the Contract Manager or designee.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines. |
| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Audit services
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Large Project Milestone #3 (Deliverable L3) – upon payment to the subrecipient (payment completion ...
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Fixed Fee / Unit Rate
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| Major Deliverable: Large Project Milestone #3 (Deliverable L3) – upon payment to the subrecipient (payment completion of the payables workflow) and updating FloridaPA with the required payment information, all staff hours worked on activities required to prepare and submit the payment package, confirm the payment, and update FloridaPA, will be invoiced. No billing beyond 15 days from payment are allowed without express written authorization of the Contract Manager or designee.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Audit services
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Large Project Milestone #4 (Deliverable L4) – upon submission and Division acceptance of the Final I...
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Cost Reimbursement
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| Major Deliverable: Large Project Milestone #4 (Deliverable L4) – upon submission and Division acceptance of the Final Inspection Report (FIR), all staff hours worked on the activities required for conducting a final inspection, financial reconciliation, insurance review and reconciliation, and submission of the FIR packet to the Division, will be invoiced. No billing beyond 60 days from Applicant's request for large project closeout are allowed without express written authorization of the Contract Manager or designee.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Audit services
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Final Quarterly Report #5 (Deliverable L5) – upon submission and Division acceptance of the Final Qu...
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Fixed Fee / Unit Rate
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| Major Deliverable: Final Quarterly Report #5 (Deliverable L5) – upon submission and Division acceptance of the Final Quarterly Report, all staff hours worked on allowable activities required to complete the report will be invoiced. The Final Quarterly Report must be completed one quarter after FEMA approves the final closeout version. This final PW deliverable will conclude the contractor’s responsibilities for that PW.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Audit services
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2. Small Project Milestone #2 (Deliverable S2) - upon submission of a payable to Finance (Step
6) in...
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Fixed Fee / Unit Rate
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| Major Deliverable: 2. Small Project Milestone #2 (Deliverable S2) - upon submission of a payable to Finance (Step
6) in the FloridaPA workflow, all staff hours worked on the activities required for meeting this milestone will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Audit services
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Small Project Milestone #3 (Deliverable S3) - upon project work completion and acceptance of Attachm...
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Fixed Fee / Unit Rate
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| Major Deliverable: Small Project Milestone #3 (Deliverable S3) - upon project work completion and acceptance of Attachment D (1A), Small Project Completion Summary Form, all staff hours worked on the activities required for each project for meeting this milestone will be invoiced. No billing beyond 60 days from the Subrecipient's final request for small project closeout is allowed without express written authorization of the Contract Manager. The Contractor shall complete the Small Project Completion Summary Form only after receiving written confirmation (email is acceptable) from the Applicant that the identified project(s) are complete and that all applicable Environmental and Historic Preservation (EHP) and Insurance Operations and Maintenance
(O&M) requirements have been satisfied. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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