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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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Aid financing
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1. Technical Assistance Milestone #1 (Deliverable T1) - upon completion of all allowable technical a...
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Fixed Fee / Unit Rate
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| Major Deliverable: 1. Technical Assistance Milestone #1 (Deliverable T1) - upon completion of all allowable technical assistance activities and submission of the Weekly Report (Attachment E-2), all staff hours worked on the activities required for meeting this milestone will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Aid financing
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"1. Small Project Milestone #1 (Deliverable S1) - upon project advancement into Grants Portal “Pendi...
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Fixed Fee / Unit Rate
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| Major Deliverable: "1. Small Project Milestone #1 (Deliverable S1) - upon project advancement into Grants Portal “Pending CRC Project Development”, all staff hours worked on the activities required for meeting this milestone will be invoiced. "
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Aid financing
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1. Large Project Milestone #1 (Deliverable L1) – upon project advancement into Grants Portal “Pen...
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Fixed Fee / Unit Rate
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| Major Deliverable: 1. Large Project Milestone #1 (Deliverable L1) – upon project advancement into Grants Portal “Pending CRC Project Development”, all staff hours worked on the activities required for meeting this milestone will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Aid financing
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1. Large Project Milestone #2 (Deliverable L2) – upon advancement from “Pending Applicant Project...
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Fixed Fee / Unit Rate
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| Major Deliverable: 1. Large Project Milestone #2 (Deliverable L2) – upon advancement from “Pending Applicant Project Review”, all staff hours worked on the activities required for meeting this milestone will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Aid financing
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1. Large Project Milestone #3 (Deliverable L3) – upon approval from the Grant Manager of a Reques...
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Fixed Fee / Unit Rate
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| Major Deliverable: 1. Large Project Milestone #3 (Deliverable L3) – upon approval from the Grant Manager of a Request for Reimbursement (RFR) and upon submission of a payable to Finance (Step 6) in the Division’s grant management system workflow, all staff hours worked on the activities required for meeting this milestone will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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Aid financing
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1. Large Project Milestone #4 (Deliverable L4) – upon submission and Agency acceptance of the Fin...
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Fixed Fee / Unit Rate
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| Major Deliverable: 1. Large Project Milestone #4 (Deliverable L4) – upon submission and Agency acceptance of the Final Inspection Report (FIR), all staff hours worked on the activities required for conducting final inspection, financial reconciliation, and submission of the FIR packet to the Agency, will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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| Source Documentation Page Reference: |
| Deliverable Number: |
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Aid financing
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1. Quarterly Report #5 (Deliverable L5) – upon submission and Agency acceptance of the Quarterly ...
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Fixed Fee / Unit Rate
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| Major Deliverable: 1. Quarterly Report #5 (Deliverable L5) – upon submission and Agency acceptance of the Quarterly Report, all staff hours worked on allowable activities required to complete the report will be invoiced.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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| Deliverable Number: |
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Aid financing
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2. Small Project Milestone #2 (Deliverable S2) - met upon submission of a payable to Finance (Step 6...
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Fixed Fee / Unit Rate
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| Major Deliverable: 2. Small Project Milestone #2 (Deliverable S2) - met upon submission of a payable to Finance (Step 6) in the FloridaPA workflow.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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| Source Documentation Page Reference: |
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Aid financing
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Small Project Milestone #3 (Deliverable S3) - upon project work completion and acceptance of Attachm...
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Fixed Fee / Unit Rate
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| Major Deliverable: Small Project Milestone #3 (Deliverable S3) - upon project work completion and acceptance of Attachment D (1A), Small Projection Completion Summary Form, all staff hours worked on the activities required for each project for meeting this milestone will be invoiced. No billing beyond 60 days from Applicant's final request for small project closeout is allowed without express written authorization of the Contract Manager. The Contractor shall complete the Small Project Completion Summary Form only after receiving written confirmation (email is acceptable) from the Applicant that the identified project(s) are complete and that all applicable Environmental and Historic Preservation (EHP) and Insurance Operations and Maintenance (O&M) requirements have been satisfied.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: The Recipient shall ensure that all grant management activities are performed accurately and completely, in accordance with FEMA reimbursement guidelines.
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| Financial Consequences: "If the Contractor fails to provide any reports or the invoice in the timeframes and format required by the agreement, the Division shall impose a financial consequence, reducing the invoice amount equal to 1% (for each infraction) of the total invoiced amount for that month the report was due.
If the Contractor fails to submit the Final Inspection Report (FIR) within 90 days of closeout request, then the Division shall impose a penalty equal to 1% of the overall project amount.
At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA’s policy. If the hours billed by the Contractor are deemed ineligible for Federal reimbursement, then the Division shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Division shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Division may avail themselves of the administrative appeal process outlined in 44 CFR §206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Division will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Division due to non-compliance with prompt payment requirements in section 215.422, Florida Statute, that are attributable to Contractor’s staff errors or delayed processing, will be applied to the Contractor’s next request for payment (invoice), reducing compensation by the amount of the interest penalty."
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