| More |
Deliverable Number
|
Commodity/Service Type
|
Major Deliverable
|
Method of Payment
|
|
|
|
Business and corporate management consultation services
|
Technical Assistance Milestone #1 (Deliverable T1) - upon completion of all allowable technical assi...
|
Cost Reimbursement
|
| Major Deliverable: Technical Assistance Milestone #1 (Deliverable T1) - upon completion of all allowable technical assistance activities and submission of the Weekly Report (Attachment E-2), all staff hours worked on the activities required for meeting this milestone will be invoiced. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: By the calendar day of each month established in the Task Order, the Contractor shall submit an invoice to the Contract Manager inbox at fdem.recoverycm@em.myflorida.com, or to the DEMES Platform, for all deliverables satisfactorily completed during the previous month. “Satisfactorily completed” shall be determined at the sole discretion of the Division’s Contract Manager. Compensation will be based on contracted hours worked on deliverables satisfactorily completed during the invoiced monthly service period. The method of invoice submittal will be instructed by the Contract Management Supervisor. Payment is limited to activities that are reasonable and eligible under FEMA policy.
|
| Financial Consequences: At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA policy. Additionally, work performed under this agreement must specifically qualify for Federal reimbursement under FEMA Management Cost Interim Policy (FP 104-11-2), or any subsequent policy, guidance, or regulation issued by FEMA that replacesof-sLipersecfes FP 104::fr-2?? lfthe hours-6THed by ttie-Conffactor are. deemed ineligible for Federal reimbursement, then the Agency shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Agency shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Agency may avail themselves of the administrative appeal process outlined in 44 CFR 206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Agency will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Agency due to non-compliance with prompt payment requirements in Section 215.422, Florida Statute, that are attributable to Contractor's staff errors or delayed processing, will be applied to the Contractor's next request for payment (invoice), reducing compensation by the amount of the interest penalty.
|
| Source Documentation Page Reference: |
| Deliverable Number: |
|
|
|
|
Business and corporate management consultation services
|
For each Small project-worksheet, there- will be three (3) payment triggering milestones. All milest...
|
Cost Reimbursement
|
| Major Deliverable: For each Small project-worksheet, there- will be three (3) payment triggering milestones. All milestones, and the activities they encompass, must be completed to satisfaction of the Division's Contract Manager or designee.
1. Small Project Milestone #1 (Deliverable S1) - upon project advancement into Grants Portal "Pending Scope and Cost Development", all staff hours worked on the activities required for meeting this milestone will be invoiced.
2. Small Project Milestone #2 (Deliverable S2) - upon submission of a payable to Finance (Step 6) in the FloridaPA workflow, all staff hours worked on the activities required for meeting this milestone will be invoiced.
3. Small Project Milestone #3 (Deliverable S3) - upon project work completion and acceptance of Attachment D (1A), Small Project Completion Summary Form, all staff hours worked on the activities required for each project for meeting this milestone will be invoiced. No billing beyond 60 days from Applicant's final request for small project closeout is allowed without express written authorization of the Contract Manager.
The Contractor shall complete the Small Project Completion Summary Form only after receiving written confirmation (email is acceptable) from the Applicant that the identified project(s) are complete and that all applicable Environmental and Historic Preservation (EHP) and Insurance Operations and Maintenance (O&M) requirements have been satisfied.
|
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: By the calendar day of each month established in the Task Order, the Contractor shall submit an invoice to the Contract Manager inbox at fdem.recoverycm@em.myflorida.com, or to the DEMES Platform, for all deliverables satisfactorily completed during the previous month. “Satisfactorily completed” shall be determined at the sole discretion of the Division’s Contract Manager. Compensation will be based on contracted hours worked on deliverables satisfactorily completed during the invoiced monthly service period. The method of invoice submittal will be instructed by the Contract Management Supervisor. Payment is limited to activities that are reasonable and eligible under FEMA policy. |
| Financial Consequences: At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA policy. Additionally, work performed under this agreement must specifically qualify for Federal reimbursement under FEMA Management Cost Interim Policy (FP 104-11-2), or any subsequent policy, guidance, or regulation issued by FEMA that replacesof-sLipersecfes FP 104::fr-2?? lfthe hours-6THed by ttie-Conffactor are. deemed ineligible for Federal reimbursement, then the Agency shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Agency shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Agency may avail themselves of the administrative appeal process outlined in 44 CFR 206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Agency will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Agency due to non-compliance with prompt payment requirements in Section 215.422, Florida Statute, that are attributable to Contractor's staff errors or delayed processing, will be applied to the Contractor's next request for payment (invoice), reducing compensation by the amount of the interest penalty.
|
| Source Documentation Page Reference: |
| Deliverable Number: |
|
|
|
|
Business and corporate management consultation services
|
For each Large project worksheet, there will be five (5) payment triggering milestones. All mileston...
|
Cost Reimbursement
|
| Major Deliverable: For each Large project worksheet, there will be five (5) payment triggering milestones. All milestones, and the activities they encompass, must be completed to satisfaction of the Division's Contract Manager or designee.
1. Large Project Milestone #1 (Deliverable L 1) - upon project advancement into Grants Portal "Pending Scope and Cost Development", all staff hours worked on the activities required for meeting this milestone will be invoiced.
2. Large Project Milestone #2 (Deliverable L2) - upon advancement from "Pending Applicant Project Review", all staff hours worked on the activities required for meeting this milestone will be invoiced.
3. Large Project Milestone #3 (Deliverable L3)- Upon submission of a payable to Finance (Step 6) in the FloridaPA grant management system workflow, all staff hours worked on the activities required for meeting this milestone will be invoiced.
4. Large Project Milestone #4 (Deliverable L4) - Upon submission and Agency acceptance of the Final Inspection Report (FIR) and advancement of the project to "Awaiting FEMA Determination" in the FloridaPA grant management system, all staff hours worked on final inspection, financial reconciliation, and FIR packet submission will be invoiced. Additional time spent notifying the Applicant following FEMA's processing of the closeout may also be invoiced.
5. Quarterly Report #5 (Deliverable L5) - upon submission and Agency acceptance of the Quarterly Report, all staff hours worked on allowable activities required to complete the report will be invoiced.
|
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: By the calendar day of each month established in the Task Order, the Contractor shall submit an invoice to the Contract Manager inbox at fdem.recoverycm@em.myflorida.com, or to the DEMES Platform, for all deliverables satisfactorily completed during the previous month. “Satisfactorily completed” shall be determined at the sole discretion of the Division’s Contract Manager. Compensation will be based on contracted hours worked on deliverables satisfactorily completed during the invoiced monthly service period. The method of invoice submittal will be instructed by the Contract Management Supervisor. Payment is limited to activities that are reasonable and eligible under FEMA policy. |
| Financial Consequences: At a minimum, all work performed under this Agreement must qualify for Federal reimbursement under FEMA policy. Additionally, work performed under this agreement must specifically qualify for Federal reimbursement under FEMA Management Cost Interim Policy (FP 104-11-2), or any subsequent policy, guidance, or regulation issued by FEMA that replacesof-sLipersecfes FP 104::fr-2?? lfthe hours-6THed by ttie-Conffactor are. deemed ineligible for Federal reimbursement, then the Agency shall recoup the amount that failed to qualify for that Federal reimbursement. Specifically, the Agency shall not pay the Contractor for any hours billed that fail to qualify for Federal reimbursement. The Agency may avail themselves of the administrative appeal process outlined in 44 CFR 206.206 in order to obtain a final determination regarding the eligibility of these costs. If ultimately found ineligible after the exhaustion of the appeal and/or arbitration rights afforded them, the Agency will issue a demand letter to the Contractor within 30 days of the final determination demanding the return of the ineligible amount.
Interest penalties incurred by the Agency due to non-compliance with prompt payment requirements in Section 215.422, Florida Statute, that are attributable to Contractor's staff errors or delayed processing, will be applied to the Contractor's next request for payment (invoice), reducing compensation by the amount of the interest penalty.
|
| Source Documentation Page Reference: |
| Deliverable Number: |
|