Contract Information

Summary

Agency Name: DEPARTMENT OF ENVIRONMENTAL PROTECTION	Agency Contract ID: GC129
Long Title: PETRO Service Agreement	Vendor Name: YORK CLAIMS SERIVCE, INC. - FLO
Total Contract Amount: $320,728.00	Total Budgetary Amount: $320,728.00
Total Payment To Date: $131,065.33	Date of Execution: 03/23/2018
General Description: To provide Petroleum Restoration Program administrative services .

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: GC129

FLAIR Contract ID: GC129

Short Title: PETRO

Long Title: PETRO Service Agreement

Contract Type: Master Agreement

Contract Status: Closed or Expired

Date of Execution: 03/23/2018

Date of Beginning: 03/23/2018

Original End Date: 03/22/2023

New Ending Date:

Agency Service Area: DWM

Statutory Authority: 3766.30711, F.S.

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Agency Request For Proposals [s. 287.057(1)(b), F.S.]

State Term Contract ID:

Contract’s Exemption Justification:

Agency Reference Number: 2018022REBID

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $0.00

Total Contract Amount: $320,728.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $320,728.00

Total Budgetary Amount: $320,728.00

Total Unfunded Amount: $0.00

As of Date: 5/2/2018

Download Budget Information

No Recurring Budgetary records found for this contract.

Non-Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Agency Amendment Reference
$2,716.00	37-20-2-780001-37450300-00-101492-00	07/01/2017	2017-2018	T2
$3,395.00	37-20-2-780001-37450300-00-080524-18	07/01/2017	2017-2018	T2
$3,395.00	37-20-2-780001-37450300-00-088502-18	07/04/2017	2017-2018	T2
$2,716.00	37-20-2-780001-37450300-00-101492-00	04/05/2018	2017-2018
$6,790.00	37-20-2-780001-37450300-00-080524-18	04/05/2018	2017-2018
$6,790.00	37-20-2-780001-37450300-00-088502-18	04/05/2018	2017-2018
$231,289.50	37-20-2-212001-37450300-00-087889-16	07/01/2017	2017-2018
$63,636.50	37-20-2-212001-37450300-00-087889-16	07/01/2016	2016-2017	T2

Contract Change

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Change Type	Amendment Amount	Agency Amendment Reference	Change Description	Amendment Effective Date	Amendment Execution Date	New Ending Date
Amendment	$73,142.50	T2	Encumbers Funds For Task Assignment 2	06/01/2018	05/01/2018
Amendment	$247,585.50	T1	Encumbers Funds For Task Assignment 1	03/26/2018	03/26/2018

Vendor

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Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
YORK CLAIMS SERIVCE, INC. - FLO	YORK RISK SERVICES GROUP, INC.	TALLAHASSEE FL 323010000	Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

Management and Business Professionals and Administrative Services

Each executed task assignment will describe the level of service being performed.

Fixed Fee / Unit Rate

Major Deliverable: Each executed task assignment will describe the level of service being performed.

Deliverable Price: $0.00

Non Price Justification: Rate Agreement

Performance Metrics: Established in each executed task.

Financial Consequences: A. No payment will be made for deliverables deemed unsatisfactory by the Department. In the event that a deliverable is deemed unsatisfactory by the Department, the Contractor shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to Department, within thirty (30) days of being notified of the unsatisfactory deliverable. B. If a satisfactory deliverable is not submitted within the specified time frame, the Department may, in its sole discretion: 1) assess liquidated damages if specified in the Contract or its attachments; 2) request from the Contractor agreement to a reduction in the amount payable; 3) suspend all Work until satisfactory performance is achieved, or 4) terminate the Contract for failure to perform.

Source Documentation Page Reference: Attachment B

Deliverable Number:

Management and Business Professionals and Administrative Services

TASK ASSIGNMENT #1: Task 2: Contractor Selection Sheet (CSS) Processing and Tracking; up to 110 at ...

Fixed Fee / Unit Rate

Major Deliverable: TASK ASSIGNMENT #1: Task 2: Contractor Selection Sheet (CSS) Processing and Tracking; up to 110 at $121.25 each = $13,337.50. Task 3: Deductible Collection and Tracking for Discharges Eligible under the Abandoned Tank Restoration Program (ATRP); up to 50 at $121.25 each = $6,062.50. Task 4: Deductible Collection and Tracking for discharges eligible under the Petroleum Liability and Restoration Insurance Program (PLRIP) and Dry-cleaning Solvent Cleanup Program (DSCP); up to 34 at $121.25 each = $4,122.50. Task 6: DEP Cleanup Contractor Qualification Processing and Tracking; up to 290 at $43.65 each = $12,658.50. Task 10: Petroleum Contaminated Facilities Priority Scoring and Re-Scoring. Task 10A: Initial Scoring of Petroleum Contaminated Facilities; up to 50 at $126.10 each = $6,305.00. Task 10B: Re-Scoring of Petroleum Contaminated Facilities; up to 100 at $126.10 each = $12,610.00. Task 10C: Well Survey Request Tracking; up to 320 at $12.50 each = $4,000.00. Task 11: Processing and Tracking Off-Site Contamination Notification Letters. Task 11A: Processing and Tracking of Initial Off-Site Contamination Notification Letters. Petroleum Restoration Program; up to 130 at $135.80 each = $17,654.00. Drycleaning Cleanup; up to 50 at $135.80 each = $6,790.00. State and Superfund Cleanup; up to 50 at $135.80 each = $6,790.00. Waste Cleanup; up to 20 at $135.80 each = $2,716.00. Task 11B: Processing and Tracking Follow-up Off-Site Contamination Notification Letters. Petroleum Restoration Program; up to 60 at $48.50 each = $2,910.00. Task 13: General Document Indexing and Scanning Support; up to 1,000 at $0.24 each = $240.00.

Deliverable Price: $247,585.50

Non Price Justification:

Performance Metrics: All work must be in accordance with the Contract, the Standard Operating Procedures and the terms and conditions referenced in the Task Assignment. The Contractor represents that its services shall be performed in a manner consistent with the level of care and skill ordinarily exercised by other professional consultants under similar circumstances at the time the services are performed.

Financial Consequences: Failure to implement any of the terms and conditions of this Task Assignment shall be considered a breach of contract and shall subject the Contractor to cancellation of this Task Assignment, loss of payment, or termination of the Contract.

Source Documentation Page Reference: Task Assignment

Deliverable Number:

Management and Business Professionals and Administrative Services

TASK ASSIGNMENT #1: Task 14: Conditional Closure Application (CCA) Processing and Tracking (Ch. 62-...

Fixed Fee / Unit Rate

Major Deliverable: TASK ASSIGNMENT #1: Task 14: Conditional Closure Application (CCA) Processing and Tracking (Ch. 62-772, F.A.C. which is unrelated to Ch. 62-780, F.A.C.). Task 14A: Conditional Closure Applications (CCA) Processing and Tracking- Application Processed, conflict discover and application returned to submitter; up to 4 at $240.00 each = $960.00. Task 14B: Conditional Closure Applications (CCA) Processing and Tracking- Application Processed to completion (not including deed recording); up to 17 at $340.00 each = $5,780.00. Task 14C: Conditional Closure Applications (CCA) Processing and Tracking- Deed Recording - Includes electronic recording fee and recording of first page of deed; up to 17 at $377.50 each = $6,417.50. Task 14D: Conditional Closure Applications (CCA) Processing and Tracking- Deed Recording - Recording of additional page(s) of deed; up to 250 at $8.50 each = $2,125.00. Task 14E: Conditional Closure Applications (CCA) Processing and Tracking - Deed Recording Mailed (to be used only when electronic recording is not available). Includes recording fee and recording of first page of deed; up to 10 at $410.00 each = $4,100.00. Task 14F: Conditional Closure Applications (CCA) Processing and Tracking - Deed Recording Mailed (to be used only when electronic recording is not available), Recording of additional page(s) of deed; up to 150 at $8.50 each = $1,275.00. Task 15: General Administrative and Accounting Support; up to $130,732.00.

Deliverable Price: $247,585.50

Non Price Justification:

Source Documentation Page Reference: Task Assignment

Deliverable Number:

Management and Business Professionals and Administrative Services

TASK ASSIGNMENT #2: Task 2: Contractor Selection Sheet (CSS) Processing and Tracking; up to 55 at $1...

Fixed Fee / Unit Rate

Major Deliverable: TASK ASSIGNMENT #2: Task 2: Contractor Selection Sheet (CSS) Processing and Tracking; up to 55 at $121.25 each = $6,668.75. Task 3: Deductible Collection and Tracking for Discharges Eligible under the Abandoned Tank Restoration Program (ATRP); up to 25 at $121.25 each = $3,031.25. Task 4: Deductible Collection and Tracking for discharges eligible under the Petroleum Liability and Restoration Insurance Program (PLRIP) and Dry-cleaning Solvent Cleanup Program (DSCP); up to 17 at $121.25 each = $2,061.25. Task 6: DEP Cleanup Contractor Qualification Processing and Tracking; up to 145 at $43.65 each = $6,329.25. Task 10: Petroleum Contaminated Facilities Priority Scoring and Re-Scoring. Task 10A: Initial Scoring of Petroleum Contaminated Facilities; up to 25 at $126.10 each = $3,152.50. Task 10B: Re-Scoring of Petroleum Contaminated Facilities; up to 50 at $126.10 each = $6,305.00. Task 10C: Well Survey Request Tracking; up to 160 at $12.50 each = $2,000.00. Task 11: Processing and Tracking Off-Site Contamination Notification Letters. Task 11A: Processing and Tracking of Initial Off-Site Contamination Notification Letters. Petroleum Restoration Program; up to 65 at $135.80 each = $8,827.00. Drycleaning Cleanup; up to 25 at $135.80 each = $3,395.00. State and Superfund Cleanup; up to 25 at $135.80 each = $3,395.00. Waste Cleanup; up to 20 at $135.80 each = $2,716.00. Task 11B: Processing and Tracking Follow-up Off-Site Contamination Notification Letters. Petroleum Restoration Program; up to 30 at $48.50 each = $1,455.00. Task 13: General Document Indexing and Scanning Support; up to 500 at $0.24 each = $120.00.

Deliverable Price: $73,142.50

Non Price Justification:

Source Documentation Page Reference: Task Assignment

Deliverable Number: T2

Management and Business Professionals and Administrative Services

TASK ASSIGNMENT #2: Task 14: Conditional Closure Application (CCA) Processing and Tracking (Ch. 62-7...

Fixed Fee / Unit Rate

Major Deliverable: TASK ASSIGNMENT #2: Task 14: Conditional Closure Application (CCA) Processing and Tracking (Ch. 62-772, F.A.C. which is unrelated to Ch. 62-780, F.A.C.). Task 14A: Conditional Closure Applications (CCA) Processing and Tracking- Application Processed, conflict discover and application returned to submitter; up to 2 at $240.00 each = $480.00. Task 14B: Conditional Closure Applications (CCA) Processing and Tracking- Application Processed to completion (not including deed recording); up to 15 at $340.00 each = $5,100.00. Task 14C: Conditional Closure Applications (CCA) Processing and Tracking- Deed Recording - Includes electronic recording fee and recording of first page of deed; up to 15 at $377.50 each = $5,662.50. Task 14D: Conditional Closure Applications (CCA) Processing and Tracking- Deed Recording - Recording of additional page(s) of deed; up to 125 at $8.50 each = $1,062.50. Task 14E: Conditional Closure Applications (CCA) Processing and Tracking - Deed Recording Mailed (to be used only when electronic recording is not available). Includes recording fee and recording of first page of deed; up to 5 at $410.00 each = $2,050.00. Task 14F: Conditional Closure Applications (CCA) Processing and Tracking - Deed Recording Mailed (to be used only when electronic recording is not available), Recording of additional page(s) of deed; up to 75 at $8.50 each = $637.50. Task 15: General Administrative and Accounting Support; up to $8,694.00.

Deliverable Price: $73,142.50

Non Price Justification:

Source Documentation Page Reference: Task Assignment

Deliverable Number: T2

Displaying 1 to 5 of 5

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.

Fiscal Year

Total Amount

2018-2019

$19,302.35

2017-2018

$111,762.98

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents

Click on the pdf icon or Agency Document Link to view the document

Document Type	Document Reference #	Executed Date	Document Add Date
Original Contract	Original Contract - GC129	03/23/2018	3/28/2018 2:09:05 PM
Amendment	T1	03/26/2018	4/3/2018 2:08:10 PM
Amendment	T2	05/01/2018	5/2/2018 9:54:16 AM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

No audits have been conducted on this contract at this time.

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Florida Department of Financial Services: F.A.C.T.S

Contract Information

Summary

Main Information

Procurement Information

Outsourcing / Capital Improvements

Budget Information

Contract Change

Vendor

CFDA

CSFA

Payment Details

Contract Documents