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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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Aid financing
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Deliverable No. 1 Start-up, Implementation and Outreach Tasks Contractor Responsibilities for Housin...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 1 Start-up, Implementation and Outreach Tasks Contractor Responsibilities for Housing Repair and Replacement Program (HRRP) 2.1.1 - Contractor must provide an implementation plan, outreach and communications plan, eligibility standard operating
procedures, and a project management plan in accordance
with section 2.1.1. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must submit an implementation plan, outreach
and communications plan, eligibility standard operating
procedures, and a project management plan in
accordance with section 2.1.1 within 45 calendar days of
Contract execution. |
| Financial Consequences: Failure to submit the implementation plan, outreach,
and communications plan, eligibility standard operating
procedures, and a project management plan in
accordance with section 2.1.1 by the due date specified shall result in a deduction of $500 per day for every calendar day beyond the due date. Such deductions may be made from any payment due to Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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Aid financing
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Deliverable No. 2 – System Services: Contractor must utilize
Commerce’s existing SOR or if Contracto...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 2 – System Services: Contractor must utilize
Commerce’s existing SOR or if Contractor elects to use their
own SOR, they will at a minimum ensure daily data transfers into Commerce’s existing SOR as specified in section 2.1.2. The System of Record must be complete and available within 60 calendar days of Contract execution. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must provide proof of completion satisfactory to Commerce to accept that all tasks set forth in section 2.1.2 are complete.
Contractor must provide a comprehensive desktop guide showcasing each element of the Contractor’s System of Record which incorporates each step of the Rebuild Florida HRRP process flow.
Contractor must provide ongoing and unfettered access to all authorized state employees who support the functions of the HRRP.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to complete the deliverable within 60 calendar
days of Contract execution shall result in a deduction of $500 per day for every calendar day beyond the due date. Such deductions may be made from any payment due to Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
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Aid financing
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Deliverable No. 3 – Outreach and Communications Plan: Contractor must complete the deliverable in ac...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 3 – Outreach and Communications Plan: Contractor must complete the deliverable in accordance with the tasks set forth in section 2.1.3.
Contractor must assist with the launch of the first phase of the CDBG-DR program by maximizing public awareness of
the State’s Hurricane Ian programs within the HUD and
State appointed most impacted and distressed (MID) counties within 45 calendar days of Contract execution. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must provide proof of completion satisfactory to Commerce and Commerce acceptance for all tasks set forth in section 2.1.3 Contractor must design a marketing plan and schedule to facilitate and execute a public
awareness marketing campaign in accordance with section
2.1.3.
Contractor must submit the marketing plan and schedule to Commerce within 45 calendar days of Contract execution.
Contractor must present all marketing materials and
marketing campaign to Commerce for approval prior to
the commencement of the marketing campaign.
Contractor must submit the marketing materials and
marketing campaign to Commerce within 45 calendar days of Contract execution.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: "Failure to submit the marketing plan and schedule in
accordance with section 2.1.3 by the due date specified shall result in a deduction of $500 per day for every calendar day beyond the due date.
Failure to submit the marketing materials and marketing
campaign in accordance with section 2.1.3 by the due date
specified shall result in a deduction of $500 per day for
every calendar day beyond the due date.
Such deductions may be made from any payment due to
Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
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Aid financing
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Deliverable No. 4 – Consumer Communications: Contractor must provide and maintain a State-approved H...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 4 – Consumer Communications: Contractor must provide and maintain a State-approved Hurricane Ian Disaster Recovery Housing Repair and Replacement website that provides citizen access to all aspects of the recovery in accordance with section 2.1.4.
Contractor must aid in the completion of the Housing Pre-Assessment for homeowners in each MID county. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must provide proof of completion satisfactory to Commerce and Commerce acceptance for all tasks set forth
in section 2.1.4.
Contractor must provide a Hurricane Ian Disaster Recovery
Housing Repair and Replacement website that
provides citizen access to all aspects of the recovery in
accordance with section 2.1.4 to Commerce within 45 days of Contract execution.
Contractor must aid in the completion of the Housing Pre-Assessment for homeowners in each MID county. As evidence of completion, Contractor must submit a weekly report documenting the number of Pre-Assessments completed in each county. Each weekly report must be submitted by each Tuesday of the week following the week being reported on.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to provide the Hurricane Ian Disaster Recovery Housing Repair and Replacement website in accordance with section 2.1.4 by the due date specified shall result in a
deduction of $500 per day for every calendar day beyond the due date.
Failure to submit a weekly report by the due date specified
shall result in a deduction of $250 per day for every calendar day beyond the due date.
Failure to submit any weekly report shall result in a
deduction of $500 for each weekly report not submitted.
Such deductions may be made from any payment due to
Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
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Aid financing
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Deliverable No. 5 – Customer Service Center Intake and Eligibility Operations: Contractor must compl...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 5 – Customer Service Center Intake and Eligibility Operations: Contractor must complete the
deliverable in accordance with the tasks set forth in section
2.1.5 and 2.1.8. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: "Contractor must provide proof of completion satisfactory to Commerce and Commerce acceptance for all tasks set forth in section 2.1.5 and 2.1.8.
Contractor must provide customer service operations
that will initially focus on application intake operations
which must begin within 45 calendar days of Contract
execution unless otherwise agreed to by the State.
Contractor must provide customer service initial
application intake operations for 180 days or a period
otherwise identified by Commerce, which will begin on
the day Commerce opens the application period.
As evidence of completion, Contractor must provide
Commerce with a monthly report that documents the
number of applications processed, in addition to an
aggregate number of eligibility determinations submitted to Commerce. Each monthly report must be submitted by
the Friday of the week following the month that is being
reported on.
Contractor must provide on comprehensive and itemized
invoice, upon completion of the deliverable, and any other
documentation Commerce requires for services performed.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to provide customer service operations as specified in section 2.1.5 and 2.1.8 shall result in non-payment for this deliverable.
Failure to submit a monthly report by the due date specified shall result in a deduction of $250 per day for every calendar day beyond the due date.
Such deductions may be made from any payment due to
Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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Aid financing
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Deliverable No. 6 – Rebuild Florida Customer Contact Center(s): Contractor must establish a minimum...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 6 – Rebuild Florida Customer Contact Center(s): Contractor must establish a minimum of one (1) static customer contact center within a Hurricane Ian impacted county in accordance with section 2.1.6. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must establish a minimum of one (1) static
customer contact center within a Hurricane Ian impacted
county in accordance with section 2.1.6.
As evidence of completion, Contractor must provide
Commerce with a lease agreement, or similar type of
documentation, that substantiates Contractor has
established one (1) static customer contact center within
a Hurricane Ian impacted county in accordance with
section 2.1.6. Contractor must establish a minimum of one (1) static customer contact center within 45 calendar days of Contract execution.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to provide a minimum of one (1) static customer contact center within a Hurricane Ian impacted county in accordance with section 2.1.6 shall result in a deduction of $500 per day for every calendar day beyond the due date.
Such deductions may be made from any payment due to
Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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Aid financing
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Deliverable No. 7 – Rebuild Florida Customer Service Centers: Contractor must establish a minimum of...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 7 – Rebuild Florida Customer Service Centers: Contractor must establish a minimum of 7 regional static customer service centers and provide Commerce with staffing plans in accordance with section 2.1.7. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must establish a minimum of 7 regional static
customer service centers in accordance with section 2.1.7.
As evidence of completion, Contractor must provide
Commerce with a lease agreement, or similar type of
documentation, that substantiates Contractor has established 11 regional static customer service centers within the HUD and State-designated MID counties in accordance with section 2.1.7. Contractor must establish a minimum of 11 regional static customer service centers within 45 calendar days of Contract execution.
Contractor must provide Commerce with a staffing plan
for each customer service center designated for operation
within 45 calendar days of Contract execution.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to provide a minimum of 7 regional static customer
services centers in accordance with section 2.1.7 shall result in a deduction of $500 per day for every calendar day beyond the due date Failure to provide the staffing plan by the due date specified shall result in a deduction of $250 per day for every calendar day beyond the due date.
Such deductions may be made from any payment due to
Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
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Aid financing
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Deliverable No. 8– Construction Management: Contractor must provide construction management as speci...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 8– Construction Management: Contractor must provide construction management as specified in section 2.1.9. tasks 1-28, except for subsection 2.
Contractor must submit monthly report evidencing
accomplishment of the subtasks within 2.1.9. until the total
deliverable amount has been expended, which will occur at
the completion of all HRRP construction project delivery.
(e.g., 1/36, 2/36, 3/36, etc.). |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must provide construction management as specified in section 2.1.9. tasks 1-28, except for subsection 2. Contractor must submit monthly report evidencing accomplishment of the subtasks within 2.1.9. along with a comprehensive analysis documenting all tasks completed within the month and all tasks that were not achieved during the month.
The total deliverable amount shall be amended if the Construction Passthrough deliverable amount is reducedor increased by Commerce.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to complete the Minimum Level of Service as
specified shall result in non-payment for this deliverable for
each payment request. |
| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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Aid financing
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Deliverable No. 9 – Compliance/Audit/Close-out-Disallowed Costs: Contractor must complete the delive...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 9 – Compliance/Audit/Close-out-Disallowed Costs: Contractor must complete the deliverable in accordance with the tasks set forth in section 2.1.11 (1 through 4). |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must submit final grant close out procedures and a plan for the Contractor and the State to exchange all
necessary grant, construction, case management, and other programmatic files. Contractor must submit this
documentation by January 31, 2024.
Contractor must provide one comprehensive and itemized
invoice, upon completion of the deliverable and any other
documentation Commerce requires for services performed.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to submit the final grant closeout procedures and a plan for the Contractor and the State to exchange all necessary grant, construction, case management, and other programmatic files by the due date specified shall result in a deduction of $500 per day for every calendar day beyond the due date.
Such deductions may be made from any payment due to
Contractor under this Contract. |
| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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Aid financing
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Deliverable No. 10 – Construction Pass Through: Contractor must execute pass through of direct const...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 10 – Construction Pass Through: Contractor must execute pass through of direct construction costs as referenced in section 2.1.9 subsection 2.
Contractor may request weekly reimbursement upon evidence of completed homes, supported by a passed final inspection and certificate of occupancy if applicable. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor’s invoice attached to the damaged property must reflect a payment to the contractor who performed
direct construction to the damaged property and has
demonstrated 100% completion of the damaged property’s scope of work by evidence of a passed program final inspection and certificate of occupancy, if applicable.
To receive payment under this deliverable, Contractor must
evidence allowable direct costs expended to residential
contractors performing work under this Contract for the
HRRP by submitting a weekly itemized report containing a list of completed construction projects. Contractor must
include on the weekly itemized report an aggregate list of
projects that have reached 100% completion of the
damaged property scope of work as evidenced by a passed
program final inspection and certificate of occupancy, if
applicable.
Completion of this deliverable is based on review and approval by Commerce. |
| Financial Consequences: Failure to complete a minimum of 50 projects for all subsequent months after the first quarter following the issuance of the Authority to Use Grant Funds shall result in a deduction of 2% of the total deliverable amount,
which shall be deducted from Contractor’s invoice. The total deliverable amount shall equate to the aggregate project cost of each completed home. |
| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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Aid financing
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Deliverable No. 11 – Consulting Services for Subrecipient Program: Contractor will provide consultin...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 11 – Consulting Services for Subrecipient Program: Contractor will provide consulting services as needed, per the hourly pricing table below. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor may request reimbursement upon completion of a minimum of one (1) task on a per completed task basis as detailed in section 2.2.1. A - C evidenced by invoice(s) noting completed tasks as well as other supporting documentation, as applicable.
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| Financial Consequences: Failure to complete the Minimum Level of Service as
specified shall result in non-payment for this deliverable for
each payment request.
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| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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Aid financing
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Deliverable No. 12 – Temporary Housing Assistance Benefits (THAB) Pass Through: Contractor must exec...
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Cost Reimbursement
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| Major Deliverable: Deliverable No. 12 – Temporary Housing Assistance Benefits (THAB) Pass Through: Contractor must execute pass through of direct THAB costs as referenced in section 2.1.9 subsection ‘O’.
Contractor may request monthly reimbursement upon evidence of contractor paid housing benefits, supported by damaged location address, an itemized lodging folio including dates of occupancy, a list of allowable expenditures and method of payment. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Contractor must submit an itemized temporary housing folio demonstrating allowable nightly expenditures for each eligible THAB applicant. Contractor must terminate THAB payments which extend beyond five (5) days after the eligible applicant’s final inspection has passed. |
| Financial Consequences: Failure to complete the Minimum Level of Service as specified shall result in non- payment for this deliverable for each payment request.
Contractor will not be reimbursed for any THAB costs incurred which extend beyond five (5) days after the eligible applicant’s final inspection has passed. |
| Source Documentation Page Reference: A3 Pages 1-11 |
| Deliverable Number: |
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