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State Contract Reporting System

Florida Department of Financial Services: F.A.C.T.S

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Contract Information

 

Summary

Agency Name: DEPARTMENT OF FINANCIAL SERVICES

Agency Contract ID: LG202

Long Title: Long Term Storage

Vendor Name: ACCESS INFORMATION MANAGMENET

Total Contract Amount: $0.00

Total Budgetary Amount: $33,000.00

Total Payment To Date: $25,043.74

Date of Execution: 02/08/2012

General Description: Long-term storage and retrieval of permanent legal files.

Main Information

Agency Contract ID: LG202

FLAIR Contract ID: D0014

Short Title: Storage

Long Title: Long Term Storage

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Closed or Expired

Date of Execution: 02/08/2012

Date of Beginning: 02/08/2012

Original End Date: 02/07/2015

New Ending Date:

Agency Service Area: LG

Statutory Authority: Rule 60A-1.002(3), FAC

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: Yes

Periodic Increase Percentage: 2.63%

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Informally quoted purchase not exceeding Category Two [Rule 60A-1.002(3), F.A.C. & s. 287.017(2)]

State Term Contract ID:

Contract’s Exemption Justification: Competitive solicitation is required for contracts over category II.? This contract is below that threshold.

Agency Reference Number: DFS RFQ LG 05

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $0.00

Total Contract Amount: $0.00

Total Recurring Budgetary Amount: $33,000.00

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $33,000.00

Total Unfunded Amount: ($33,000.00)

As of Date: 8/21/2012

Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$11,000.00 43-10-2-021002-43010200-00-040000-00 07/01/2013 2013-2014
$11,000.00 43-10-2-021002-43010200-00-040000-00 07/01/2012 2012-2013
$11,000.00 43-10-2-021002-43010200-00-100777-00 07/01/2011 2011-2012


No Non-Recurring Budgetary records found for this contract.

Contract Change

No Contract Changes found for the contract.

Vendor

Name Line 1Name Line 2City State ZipMinority Vendor Designation
ACCESS INFORMATION MANAGMENET HAYWARD CA 945403608 Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.
More Deliverable Number      Commodity/Service Type Major Deliverable Method of Payment
     
 1 File archive storage Off-site document storage and retrieval of permanent legal files required to be retained by law. Har... Fixed Fee / Unit Rate
     
 2 Freight loading or unloading Delivery of boxes ($16.00 for first 5 boxes, $1.00 for each additional box) Fixed Fee / Unit Rate
     
 3 File archive storage Retrieval of boxes $1.80 per box Fixed Fee / Unit Rate
     
 4 File archive storage Supplemental Services No Cost
     
 5 File archive storage Exit transition services as follows: Permanent Removal $4.50 per box Retrieval $1.75 per box Tran... Fixed Fee / Unit Rate
 Displaying 1 to 5 of 5    


Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.
More Fiscal Year Total Amount
     
 2014-2015 $6,367.50
     
 2013-2014 $10,883.40
     
 2012-2013 $7,792.84

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents


Click on the pdf icon or Agency Document Link to view the document
Document Type Document Reference # Executed Date Document Add Date Agency Document Link View
Original Contract Original Contract - D0014 02/08/2012 6/11/2012 12:42:44 PM


Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

  • No audits have been conducted on this contract at this time.
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