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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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ACCOUNTING, AUDITING, BILLING, &
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Identification:The Contractor shall research and identify potential holders of unreported and under-...
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No Cost
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| Major Deliverable: Identification:The Contractor shall research and identify potential holders of unreported and under-reported unclaimed property, of all property types, that is past due. The Contractor shall determine whether the holder has previously reported unclaimed property to the Department and the types of unclaimed property reported, if applicable. The Contractor shall identify the holder’s state of incorporation and principal place of business. If the holder’s state of incorporation and the principal place of business are in states other than Florida, the Contractor shall attempt to obtain authorization from those states’ unclaimed property programs to participate in the audit of the holder’s records when seeking authorization from the Department.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Failure to use the appropriate technical requirements or timely perform as identified in the Statement of Work will result in automatic task rejection and a fee may not be retained until correction of the task
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| Source Documentation Page Reference: page 26 |
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ACCOUNTING, AUDITING, BILLING, &
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Authorization: The contractor shall obtain prior written authoriztion from the Department to conduct...
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No Cost
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| Major Deliverable: Authorization: The contractor shall obtain prior written authoriztion from the Department to conduct an audit of the financial records of each holder proposed for audit.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Contractor may not retain a fee for audits not authorized by the Department.
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| Source Documentation Page Reference: Page 27-28 |
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ACCOUNTING, AUDITING, BILLING, &
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Auditing: After receipt of the written authorization letter from the Department, the Contractor shal...
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No Cost
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| Major Deliverable: Auditing: After receipt of the written authorization letter from the Department, the Contractor shall schedule an opening conference with the holder within 90 days of the date of the Department’s authorization letter. The Contractor shall notify the Department and the holder of the date and location of the opening conference at least 45 days prior to the conference or as otherwise agreed upon by the Contractor and the holder.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Failure to use the appropriate technical requirements or timely perform as identified in the Statement of Work will result in automatic task rejection and a fee may not be retained until correction of the task.
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| Source Documentation Page Reference: Page 28-30 |
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ACCOUNTING, AUDITING, BILLING, &
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Processing: The audit of the holder’s records shall be completed within one year from the date of th...
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No Cost
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| Major Deliverable: Processing: The audit of the holder’s records shall be completed within one year from the date of the Department’s authorization letter unless there are extenuating circumstances that are entirely beyond the control and management of the Contractor and the holder. The Contractor shall prepare and submit monthly work-in-progress reports to the Department on each audit being conducted on behalf of the Department. The report shall be provided to the Department by the 7th day of the following month.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Any contractor who fails to comply with these requirements may be subject to a reduction in the retained fee according to Contract section 11(b) - Liquidated Damages.
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| Source Documentation Page Reference: page 30-31 |
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ACCOUNTING, AUDITING, BILLING, &
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Processing: During the audit of the records, the Contractor shall obtain the following owner informa...
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No Cost
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| Major Deliverable: Processing: During the audit of the records, the Contractor shall obtain the following owner information from the holder’s or its transfer agent’s records for the property due to the Department: name, address, taxpayer identification number, and date of birth of the owner, date of last contact, and account number. The Contractor shall work closely with the holder to obtain this owner information and the information contained in Appendix Two (2). Owner information must be maintained in compliance with sections 119.072 and 717.717(8), and 717.1301, F. S. If the owner information is not available, the Contractor shall document their efforts to obtain the information from the holder and provide a description of its efforts with the report.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Reports from the Contractor with insufficient owner information will be reviewed and returned to the Contractor if the Department determines that the report does not contain sufficient owner information or sufficient documentation from the Contractor describing its efforts to obtain the owner information from the holder. If the Contractor cannot provide the owner information or acceptable justification for its failure to obtain such information to the Department, the Contractor shall refund its fee for the report to the Department upon notification.
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| Source Documentation Page Reference: page 30-31 |
| Deliverable Number: |
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ACCOUNTING, AUDITING, BILLING, &
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Collection: The Contractor shall schedule a closing conference with the holder. The Contractor shal...
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No Cost
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| Major Deliverable: Collection: The Contractor shall schedule a closing conference with the holder. The Contractor shall notify the Department and the holder of the date and location of the closing conference at least 45 days prior to the conference or as otherwise agreed upon by the Contractor and the holder. Prior to the closing conference, the Contractor shall provide a copy of the preliminary findings of the audit to the holder for its review. All property received by the Contractor must either be deposited in an interest-bearing account earning current market rates or must be deposited in an account where earnings credits will be calculated at a market rate which is not less than that which would be earned in an interest bearing account. The interest earned shall be paid to the Department when the unclaimed property is remitted to the Department or earning credits may be provided as an offset against fees for services rendered if required by federal law. If the property consists of securities, bonds, or other related property, the Custodian shall keep such property in a physically secure location.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Failure to use the appropriate technical requirements or timely perform as identified in the Statement of Work will result in automatic task rejection and a fee may not be retained until correction of the task
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| Source Documentation Page Reference: page 31 & 44 |
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ACCOUNTING, AUDITING, BILLING, &
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Delivery: All property received by the Contractor or Contractor's agent shall be turned over to the...
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No Cost
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| Major Deliverable: Delivery: All property received by the Contractor or Contractor's agent shall be turned over to the Department within 30 calendar days of reconciliation or within 120 calendar days of receipt, whichever occurs first. The failure to deliver unclaimed property to the Department within 30 calendar days of reconciliation or 120 calendar days after receipt shall result in additional accrued interest to be paid by the Contractor to the Department when the unclaimed property is remitted at the rate prescribed under section 717.134 (4) beginning on the 31st day after reconciliation or the 121st day after receipt and shall accrue up to the date the unclaimed property is received by the Department. The holder shall deliver all tangible property such as contents of safe deposit boxes directly to the Bureau of Unclaimed Property in Tallahassee. The Contractor shall not take custody of these items nor shall the Contractor invoice the Department for the value of such property, but shall instruct the holder to remit those items to the Department pursuant to Chapter 717.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Any contractor who fails to comply with these requirements or fails to submit a duly executed General Ledger Certification may only retain a fee of 6%. If the contractor has retained a fee in excess of 6%, the contractor must reimburse the Department within 30 calendar days of the Department’s request for reimbursement.
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| Source Documentation Page Reference: page 32-33 |
| Deliverable Number: |
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ACCOUNTING, AUDITING, BILLING, &
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Delivery: Upon completion of the audit of each holder, the Contractor shall prepare and provide to t...
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No Cost
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| Major Deliverable: Delivery: Upon completion of the audit of each holder, the Contractor shall prepare and provide to the Department a report via an electronic medium in the format listed in Appendix Two. The report shall be comprehensive and accurate and includes all information listed in Appendix Two. Securities shall be transferred via Depository Trust Corporation (“DTC”) to the Department’s stock custodian. A separate record shall be created for each reported property type for each owner or each separate securities issue belonging to the same owner.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Any contractor who fails to comply with these requirements may only retain a fee of 6%. If the contractor has retained a fee in excess of 6%, the contractor must reimburse the Department within 30 calendar days of the Department’s request for reimbursement.
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| Source Documentation Page Reference: page 32-33 |
| Deliverable Number: |
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ACCOUNTING, AUDITING, BILLING, &
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Delivery: The Contractor shall provide a copy of any written agreement(s) between the holder and the...
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No Cost
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| Major Deliverable: Delivery: The Contractor shall provide a copy of any written agreement(s) between the holder and the Contractor that were executed during the audit period when submitting the final report to the Department.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Any contractor who fails to comply with these requirements or fails to submit a duly executed General Ledger Certification may only retain a fee of 6%. If the contractor has retained a fee in excess of 6%, the contractor must reimburse the Department within 30 calendar days of the Department’s request for reimbursement.
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| Source Documentation Page Reference: page 32-33 |
| Deliverable Number: |
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ACCOUNTING, AUDITING, BILLING, &
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Delivery: The contractor shall execute and submit the General Ledger Certification, Appendix Ten (10...
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No Cost
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| Major Deliverable: Delivery: The contractor shall execute and submit the General Ledger Certification, Appendix Ten (10).
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Any contractor who fails to comply with these requirements or fails to submit a duly executed General Ledger Certification may only retain a fee of 6%. If the contractor has retained a fee in excess of 6%, the contractor must reimburse the Department within 30 calendar days of the Department’s request for reimbursement.
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| Source Documentation Page Reference: page 32-33 |
| Deliverable Number: |
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ACCOUNTING, AUDITING, BILLING, &
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Delivery: The Contractor’s work papers must be submitted to the Department within 30 calendar days o...
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No Cost
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| Major Deliverable: Delivery: The Contractor’s work papers must be submitted to the Department within 30 calendar days of the Department’s request.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Any contractor who fails to comply with these requirements may only retain a fee of 6%. If the contractor has retained a fee in excess of 6%, the contractor must reimburse the Department within 30 calendar days of the Department’s request for reimbursement.
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| Source Documentation Page Reference: page 32-33 |
| Deliverable Number: |
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ACCOUNTING, AUDITING, BILLING, &
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Delivery: The Contractor shall remit an invoice for a completed audit to the Department upon the del...
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No Cost
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| Major Deliverable: Delivery: The Contractor shall remit an invoice for a completed audit to the Department upon the delivery of the property. The invoice shall contain sufficient detail for a proper pre-audit and post-audit thereof. The invoice shall contain, at a minimum, the following information: holder name, holder’s address, holder’s federal employer identification number, holder’s state of incorporation, cash value for each property type, the Contractor’s fee for each property type (netted from cash value), net cash value, and amount remitted. In addition to the above, securities audit invoices shall also include the CUSIP number, Number of shares and the billable share value.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Task log
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| Financial Consequences: Any contractor who fails to comply with these requirements may only retain a fee of 6%. If the contractor has retained a fee in excess of 6%, the contractor must reimburse the Department within 30 calendar days of the Department’s request for reimbursement.
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| Source Documentation Page Reference: page 34 & 44 |
| Deliverable Number: |
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