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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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Auction services
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Not less than eight (8) weeks prior to the auction, the Contractor shall set forth in writing the te...
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Fixed Fee / Unit Rate
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| Major Deliverable: Not less than eight (8) weeks prior to the auction, the Contractor shall set forth in writing the terms and conditions of the auction. Such information shall be made readily available to the public as part of the bidder's package. The terms and conditions must be preapproved in writing by the Department. The Contractor, the Contractor's staff, agent or any person(s) professionally connected to, or otherwise performing any function with, or on behalf of the contractor shall be prohibited from registering and/or bidding and assisting anyone else in bidding in the auction. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $10,000 per occurrence of any violation of this provision, and may be subject to possible termination of the contract. |
| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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Contractor shall secure an auction site in compliance with this RFP at the Contractor's expense whic...
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Fixed Fee / Unit Rate
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| Major Deliverable: Contractor shall secure an auction site in compliance with this RFP at the Contractor's expense which will represent the State in a professional manner. Upon Departmental approval, the Contractor shall negotiate a contract to secure the facility. Upon Departmental approval, the Contractor must execute the contract and provide the Department with a copy. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: Reimbursement to the Department any costs the Department may incur plus 200% of cost. |
| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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The Contractor shall be responsible for providing maximum security for the property to be auctioned ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall be responsible for providing maximum security for the property to be auctioned as required by this RFP and all cost associated with said service from the time of taking custody of the property until the property is sold at auction or is returned to the Department.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: $1,000 per every 30 minute interval or part thereof of noncompliance, or $1,000 per item of noncompliance and possible termination of the contract.
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| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall make the auction catalog available at no cost to the public in PDF format from ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall make the auction catalog available at no cost to the public in PDF format from the Contractor's website. The Department will provide the Contractor with auction catalogs prior to the public preview in sufficient quantities for sale by the Contractor at a price determined by the Department in writing. Proceeds from the sale of the auction catalogs, along with a sales report, shall be remitted to the Department by separate check within five (5) business days after the conclusion of the auction. The sales report must include the number of catalogs sold and the total amount remitted.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: Submit to the Department interest at the rate of twelve percent (12%) per annum, to accrue from the day the remittance is due to the Department until received by the Department.
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| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The contractor shall purchase a minimum of three advertisements at their expense. The first adverti...
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Fixed Fee / Unit Rate
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| Major Deliverable: The contractor shall purchase a minimum of three advertisements at their expense. The first advertisement shall be published three weeks prior to the public display. The second advertisement shall be published in the Sunday newspaper prior to the auction. The third advertisement shall be published two calendar days prior to the date of the public display. Each advertisement shall be at least 3 columns wide by eight inches high. The advertisement shall be placed in the newspaper with the largest circulation within the county where the auction will take place. The Contractor shall also provide publicity and advertising on the contractor's website and any other social networking sites of the Contractor and notify, at the contractor's expense, either through direct or electronic mail those persons who have requested notification of the auction no sooner than sixty calendar days or no later than thirty calendar days prior to the auction.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: Reimbursing the Department any costs the Department may incur to provide advertising as prescribed by this section plus 200% of cost.
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| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The contractor shall purchase a minimum of three advertisements at their expense. The first adverti...
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Fixed Fee / Unit Rate
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| Major Deliverable: The contractor shall purchase a minimum of three advertisements at their expense. The first advertisement shall be published three weeks prior to the public display. The second advertisement shall be published in the Sunday newspaper prior to the auction. The third advertisement shall be published two calendar days prior to the date of the public display. Each advertisement shall be at least 3 columns wide by eight inches high. The advertisement shall be placed in the newspaper with the largest circulation within the county where the auction will take place. The Contractor shall also provide publicity and advertising on the contractor's website and any other social networking sites of the Contractor and notify, at the contractor expense those persons who have requested notification of the auction no sooner than sixty calendar days or no later than thirty calendar days prior to the auction.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: $100 per calendar day for each day the Contractor fails to complete the agreed upon work
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| Source Documentation Page Reference: Pages 6-15 |
| Deliverable Number: |
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Auction services
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Not less than Four (4) weeks prior to receipt of the property by the Contractor, a written detailed ...
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Fixed Fee / Unit Rate
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| Major Deliverable: Not less than Four (4) weeks prior to receipt of the property by the Contractor, a written detailed security plan shall be submitted to the Department for approval.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: $1,000 per item of noncompliance and possible termination of the contract.
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| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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Not less than four weeks prior to taking custody of the items to be auctioned, the Contractor will p...
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Fixed Fee / Unit Rate
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| Major Deliverable: Not less than four weeks prior to taking custody of the items to be auctioned, the Contractor will provide the Department with a certificate of insurance. The amount of the bond shall not be less than 250 percent of the sum of all reserve values as listed in the auction catalog. The amount of such insurance shall be the minimum limits as follows, unless otherwise approved by the Contract Manager. (a) Commercial general liability coverage, bodily injury, property damage: $1,000,000 per occurance/$2,000,000 aggregate. (b) Automobile liability coverage for owned, hired and non-owned vehicles, bodily injury, property damage: $1,000,000 Combined Single Limits. (c) Insuring clause for both bodily injury and property damage shall be amended to provide coverage on an occurrence basis. (d) Workers?compensation and employer's liability insurance covering all employees engaged in any Contract work.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: $1,000 per day or part thereof of noncompliance, possible suspension of the auction and possible termination of the contract.
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| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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Not less than eight (8) weeks prior to the auction, the Contractor shall set forth in writing the te...
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Fixed Fee / Unit Rate
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| Major Deliverable: Not less than eight (8) weeks prior to the auction, the Contractor shall set forth in writing the terms and conditions of the auction. Such information shall be made readily available to the public as part of the bidder?s package. The terms and conditions must be preapproved in writing by the Department. The Contractor, the Contractor?s staff, agent or any person(s) professionally connected to, or otherwise performing any function with, or on behalf of the contractor shall be prohibited from registering and/or bidding and assisting anyone else in bidding in the auction.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: $10,000 per occurrence of any violation of this provision, and may be subject to possible termination of the contract.
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| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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Contractor shall secure an auction site in compliance with this RFP at the Contractor?s expense whic...
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Fixed Fee / Unit Rate
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| Major Deliverable: Contractor shall secure an auction site in compliance with this RFP at the Contractor?s expense which will represent the State in a professional manner. Upon Departmental approval, the Contractor shall negotiate a contract to secure the facility. Upon Departmental approval, the Contractor must execute the contract and provide the Department with a copy.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: Reimbursement to the Department any costs the Department may incur plus 200% of cost.
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| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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The following licensed personnel must currently be on staff and remain on staff throughout the life ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The following licensed personnel must currently be on staff and remain on staff throughout the life of this contract: (a) A licensed auctioneer with a minimum of five (5) years experience who is a graduate of an accredited college of auctioneering; (b) A licensed personal property appraiser with experience appraising the following types of property: 1. Coins and Currency 2. Jewelry, including diamonds and other precious and semiprecious stones 3. Gold, silver, platinum and other precious metals; and 4. Miscellaneous property including but not limited to knives, paintings, watches, stock certificates, and stamp collections. Both of the above staff members must be available during both the public preview and the auction.
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| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work
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| Financial Consequences: $100 per calendar day for each day the Contractor fails to complete the agreed upon work
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| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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In addition to a public auction, the Department, at its discretion, may require the Contractor to pe...
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Fixed Fee / Unit Rate
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| Major Deliverable: In addition to a public auction, the Department, at its discretion, may require the Contractor to perform an internet simulcast of the live auction and/or online internet auctions. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: 100 per calendar day for each day the Contractor fails to complete the agreed upon work |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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At the conclusion of the auction the Contractor shall submit the following accounting reports to the...
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Fixed Fee / Unit Rate
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| Major Deliverable: At the conclusion of the auction the Contractor shall submit the following accounting reports to the Department providing details of each transaction: (a) Registered Bidders Report, (b) Lot Totals Report. Contractor must submit both a hardcopy of the above referenced accounting reports and a secured electronic file to the Department not more than 5 business days after the close of the auction. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $1,000 per item of noncompliance and possible termination of the contract. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall return all unsold items to the Department within five (5) business days of the ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall return all unsold items to the Department within five (5) business days of the conclusion of the public auction. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: Reimburse the Department at a rate of two hundred and fifty percent (250%) of the reserve value of the item(s) as listed in the auction catalog. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall be responsible for collecting all funds due from the public sale. Within five (...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall be responsible for collecting all funds due from the public sale. Within five (5) business days after the close of the auction, the Contractor shall remit to the Department the net proceeds received during the course of the auction either by certified check or electronic funds transfer. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: Remitting interest at the rate of twelve percent (12%) per annum, to accrue from the day the remittance is due to the Department until received. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall be responsible for conducting a public auction and selling unclaimed property t...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall be responsible for conducting a public auction and selling unclaimed property to the highest bidder. The auctioneer must be licensed, have a minimum of five (5) years of experience and be a graduate of an accredited college of auctioneering. A licensed personal property appraiser must also be present at all times during the auction. All cost associated with said service shall be at the Contractor's expense. Live auctions shall be held between the hours of 9:00 a.m. and 9:00 p.m. EST on a date mutually agreed upon by the Contractor and the Department. The Contractor shall videotape and record the entire auction for dispute settlement. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $1,000 per item of noncompliance and possible termination of the contract. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall be responsible for all components and costs associated with the public display ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall be responsible for all components and costs associated with the public display of property, including, but not limited to: (a) Conducting a public display of all property to be sold for not less than one (1) 8 hour day or more than three (3) 8 hour days to occur immediately prior to the date of public auction. (b) Providing maximum security for the property (c) Registering bidders to include collection of a refundable registration fee that has been agreed upon by the Contractor and the Department prior to the public preview, verification of current photo identification of the bidder, obtaining bidders signature and date on the Terms of Conditions of the Auction. Only registered bidders will be allowed to enter the pre-auction display area unless accompanied by the Department. (d) Providing a minimum of 20 personnel strategically placed in the room during the public preview, one of whom must be a currently licensed and experienced personal property appraiser. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope ork |
| Financial Consequences: $1,000 per every 30 minute interval or part thereof of noncompliance, or $1,000 per item of noncompliance and possible termination of the contract. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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Transportation of the property shall be performed by the Contractor at the Contractor's expense.
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Fixed Fee / Unit Rate
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| Major Deliverable: Transportation of the property shall be performed by the Contractor at the Contractor's expense. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $100 per calendar day for each day the Contractor fails to complete the agreed upon work |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall take custody of the property prior to the auction. Tags, labels, and other ide...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall take custody of the property prior to the auction. Tags, labels, and other identification means shall not be removed until the property is sold at auction, payment is received from the buyer, and the property is released to the buyer. The Contractor shall be responsible for providing maximum security for the property while in the Contractor's custody in accordance with section 2.1.9 of this RFP. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $100 per calendar day for each day the Contractor fails to complete the agreed upon work |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall be responsible for providing maximum security for the property to be auctioned ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall be responsible for providing maximum security for the property to be auctioned as required by this RFP and all cost associated with said service from the time of taking custody of the property until the property is sold at auction or is returned to the Department. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $1,000 per every 30 minute interval or part thereof of noncompliance, or $1,000 per item of noncompliance and possible termination of the contract. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The Contractor shall make the auction catalog available at no cost to the public in PDF format from ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The Contractor shall make the auction catalog available at no cost to the public in PDF format from the Contractor's website. The Department will provide the Contractor with auction catalogs prior to the public preview in sufficient quantities for sale by the Contractor at a price determined by the Department in writing. Proceeds from the sale of the auction catalogs, along with a sales report, shall be remitted to the Department by separate check within five (5) business days after the conclusion of the auction. The sales report must include the number of catalogs sold and the total amount remitted. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: Submit to the Department interest at the rate of twelve percent (12%) per annum, to accrue from the day the remittance is due to the Department until received by the Department. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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The contractor shall purchase a minimum of three advertisements at their expense. The first adverti...
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Fixed Fee / Unit Rate
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| Major Deliverable: The contractor shall purchase a minimum of three advertisements at their expense. The first advertisement shall be published three weeks prior to the public display. The second advertisement shall be published in the Sunday newspaper prior to the auction. The third advertisement shall be published two calendar days prior to the date of the public display. Each advertisement shall be at least 3 columns wide by eight inches high. The advertisement shall be placed in the newspaper with the largest circulation within the county where the auction will take place. The Contractor shall also provide publicity and advertising on the contractor's website and any other social networking sites of the Contractor and notify, at the contractor's expense, either through direct or electronic mail those persons who have requested notification of the auction no sooner than sixty calendar days or no later than thirty calendar days prior to the auction. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: Reimbursing the Department any costs the Department may incur to provide advertising as prescribed by this section plus 200% of cost. |
| Source Documentation Page Reference: Pages 6-16 |
| Deliverable Number: |
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Auction services
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Not less than Four (4) weeks prior to receipt of the property by the Contractor, a written detailed ...
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Fixed Fee / Unit Rate
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| Major Deliverable: Not less than Four (4) weeks prior to receipt of the property by the Contractor, a written detailed security plan shall be submitted to the Department for approval. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $1,000 per item of noncompliance and possible termination of the contract. |
| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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Not less than four weeks prior to taking custody of the items to be auctioned, the Contractor will p...
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Fixed Fee / Unit Rate
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| Major Deliverable: Not less than four weeks prior to taking custody of the items to be auctioned, the Contractor will provide the Department with a certificate of insurance. The amount of the bond shall not be less than 250 percent of the sum of all reserve values as listed in the auction catalog. The amount of such insurance shall be the minimum limits as follows, unless otherwise approved by the Contract Manager. (a) Commercial general liability coverage, bodily injury, property damage: $1,000,000 per occurance/$2,000,000 aggregate. (b) Automobile liability coverage for owned, hired and non-owned vehicles, bodily injury, property damage: $1,000,000 Combined Single Limits. (c) Insuring clause for both bodily injury and property damage shall be amended to provide coverage on an occurrence basis. (d) Workers? compensation and employer?s liability insurance covering all employees engaged in any Contract work. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $1,000 per day or part thereof of noncompliance, possible suspension of the auction and possible termination of the contract. |
| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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Auction services
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The following licensed personnel must currently be on staff and remain on staff throughout the life ...
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Fixed Fee / Unit Rate
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| Major Deliverable: The following licensed personnel must currently be on staff and remain on staff throughout the life of this contract: (a) A licensed auctioneer with a minimum of five (5) years experience who is a graduate of an accredited college of auctioneering; (b) A licensed personal property appraiser with experience appraising the following types of property: 1. Coins and Currency 2. Jewelry, including diamonds and other precious and semiprecious stones 3. Gold, silver, platinum and other precious metals; and 4. Miscellaneous property including but not limited to knives, paintings, watches, stock certificates, and stamp collections. Both of the above staff members must be available during both the public preview and the auction. |
| Deliverable Price: $0.00 |
| Non Price Justification: Rate Agreement |
| Performance Metrics: Scope of Work |
| Financial Consequences: $100 per calendar day for each day the Contractor fails to complete the agreed upon work |
| Source Documentation Page Reference: Pages 6-14 |
| Deliverable Number: |
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