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State Contract Reporting System

Florida Department of Financial Services: F.A.C.T.S

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Contract Information

 

Summary

Agency Name: DEPARTMENT OF FINANCIAL SERVICES

Agency Contract ID: FM309

Long Title: DMS HVAC Contract

Vendor Name: Multiple Vendors for this contract, see below

Total Contract Amount: $517,587.00

Total Budgetary Amount: $517,587.00

Total Payment To Date: $502,654.36

Date of Execution: 06/25/2012

General Description: This agreement is for Project Management and Procurement of services for the replacement for some of the infrastructure components, such as the air handling units and boilers of the current air conditioning (HVAC) system at the Florida State Fire College. This procurement is appropriated in the amount of $470,252, for Fixed Capital Outlay in Fiscal Year 2012-2013.

Main Information

Agency Contract ID: FM309

FLAIR Contract ID: D0593

Short Title: DMS HVAC

Long Title: DMS HVAC Contract

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Closed or Expired

Date of Execution: 06/25/2012

Date of Beginning: 07/01/2012

Original End Date: 05/08/2015

New Ending Date:

Agency Service Area: FM

Statutory Authority: 633.34

Contract Involves State or Federal Financial Assistance: No

Recipient Type: STATE AGENCY (IN OR OUT OF STATE)

Provide for Administrative Cost: Yes

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Exempt, transaction with Governmental Entity or Governmental Agency [s. 287.057(3)(e)12, F.S.; defined in s. 287.012(14) and s. 163.3164(21), F.S.]

State Term Contract ID:

Contract’s Exemption Justification: DMS will perform Project Management & Procurement of services.

Agency Reference Number:

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $470,252.00

Total Contract Amount: $517,587.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $517,587.00

Total Budgetary Amount: $517,587.00

Total Unfunded Amount: $0.00

As of Date: 6/9/2014

No Recurring Budgetary records found for this contract.

Non-Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$33,136.00 43-10-2-393001-43300400-00-080990-14 10/17/2013 2013-2014 09/23/2013 A1
$14,199.00 43-10-2-393001-43300400-00-080990-14 01/30/2014 2013-2014 A2
$470,252.00 43-10-2-393001-43300400-00-082309-13 07/01/2012 2012-2013

Contract Change

Change Type Amendment Amount Agency Amendment Reference Change Description Amendment Effective Date Amendment Execution Date New Ending Date
Amendment $14,199.00 A2 Need to Increase due to bid price 01/30/2014 01/30/2014
Amendment $33,136.00 A1 Phase II of HVAC installation 09/23/2013 09/23/2013

Vendor

Name Line 1Name Line 2City State ZipMinority Vendor Designation
DEPARTMENT OF MANAGEMENT SERVICES  Not Selected
ARCHITECTS: LEWIS + WHITLOCK, P TALLAHASSEE FL 323010000 Non-Minority
DEPARTMENT OF FINANCIAL SERVICES  Not Selected
SHINE & COMPANY, INC. HIGH SPRINGS FL 326430000 Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.
More Deliverable Number      Commodity/Service Type Major Deliverable Method of Payment
     
 ADMINISTRATIVE AND MANAGEMENT; DMS - The Agent agrees to furnish Program development; preparing budgets, engaging, coordinating and... Fixed Price - Lump Sum
     
 ADMINISTRATIVE AND MANAGEMENT; The Agent is authorized and requested to enter into agreement with architects, engineers and contrac... Fixed Price - Lump Sum
     
 ADMINISTRATIVE AND MANAGEMENT; The Agent is authorized and requested to enter into agreement with architects, engineers and contrac... Cost Reimbursement
 Displaying 1 to 3 of 3    


Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.
More Fiscal Year Total Amount
     
 2014-2015 $0.00
     
 2013-2014 $153,150.27
     
 2012-2013 $349,504.09

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents


Click on the pdf icon or Agency Document Link to view the document
Document Type Document Reference # Executed Date Document Add Date Agency Document Link View
Original Contract Original Contract - D0593 06/25/2012 7/27/2012 11:28:23 AM
Amendment A1 09/23/2013 10/17/2013 1:57:30 PM
Amendment A2 01/30/2014 2/6/2014 5:35:10 PM


Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

  • No audits have been conducted on this contract at this time.
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