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State Contract Reporting System

Florida Department of Financial Services: F.A.C.T.S

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Contract Information

 

Summary

Agency Name: DEPARTMENT OF FINANCIAL SERVICES

Agency Contract ID: GC-LG222-PR7848612-PR7862801-PR7870855

Long Title: Online Legal Research Services

Vendor Name: WEST PUBLISHING CORPORATION

Total Contract Amount: $0.00

Total Budgetary Amount: $154,498.67

Total Payment To Date: $159,046.18

Date of Execution: 03/26/2014

General Description: The Division provides legal counsel and advice to the regulatory, administrative and support offices of the Chief Financial Officer and Department of Financial Services ("Department"). The Division also represents the Chief Financial Officer and the Department in administrative proceedings, Florida circuit and appellate courts, and federal courts. Computer assisted legal research is the core computer application for the Division to perform legal research and provide legal analysis to the Chief Financial Officer and Department staff. This online legal database dramatically reduces legal research time and expenses by providing the attorneys with immediate access to necessary case law, statutes, legal analyses, and other legal materials, including continuing legal education programs. The online computerized legal research goods and services are essential tools for the Division's attorneys to provide up-to-date and accurate legal advice to the Chief Financial Officer and the Department staff in carrying out their constitutional and statutory responsibilities. This service will provide passwords for 70 attorneys (DFS Legal - 45 users; OIR Legal - 24 users; Insurance Consumer Advocate - 1 user).

Main Information

Agency Contract ID: GC-LG222-PR7848612-PR7862801-PR7870855

FLAIR Contract ID: D0854

Short Title: Research

Long Title: Online Legal Research Services

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Closed or Expired

Date of Execution: 03/26/2014

Date of Beginning: 04/01/2014

Original End Date: 03/31/2017

New Ending Date: 03/31/2017

Agency Service Area: GC

Statutory Authority: 287.056

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: State term contract with Request For Quote requirement [s. 287.012 (24), s. 287.012 (28), s. 287.042(2), and s. 287.056, F.S.] & [Rule 60A-1.043, F.A.C.]

State Term Contract ID: 991-150-09-1

Contract’s Exemption Justification:

Agency Reference Number: DFS LG RFQ 13/14-12

Business Case Study Done: Yes

Business Case Date: 02/05/2014

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $0.00

Total Contract Amount: $0.00

Total Recurring Budgetary Amount: $154,498.67

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $154,498.67

Total Unfunded Amount: ($154,498.67)

As of Date: 1/11/2016

Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$406.26 43-10-2-393001-43010400-00-040000-00 07/01/2016 2016-2017
$20,994.48 43-10-2-021002-43010200-00-040000-00 07/01/2016 2016-2017
$9,689.76 43-10-2-393001-43900120-00-040000-00 07/01/2016 2016-2017
$6,459.84 43-10-2-393001-43900120-00-040000-00 07/01/2015 2015-2016
$13,996.23 43-10-2-021002-43010200-00-040000-00 07/01/2015 2015-2016
$270.84 43-10-2-393001-43010400-00-040000-00 07/01/2015 2015-2016
$52,807.50 43-10-2-021002-43010200-00-040000-00 07/01/2014 2014-2015
$28,164.00 43-10-2-393001-43900120-00-040000-00 07/01/2014 2014-2015
$1,173.50 43-10-2-393001-43010400-00-040000-00 07/01/2014 2014-2015
$13,201.88 43-10-2-021002-43010200-00-040000-00 07/01/2013 2013-2014
$7,041.00 43-10-2-393001-43900120-00-040000-00 07/01/2013 2013-2014
$293.38 43-10-2-393001-43010400-00-040000-00 07/01/2013 2013-2014


No Non-Recurring Budgetary records found for this contract.

Contract Change

Change Type Amendment Amount Agency Amendment Reference Change Description Amendment Effective Date Amendment Execution Date New Ending Date
Amendment $0.00 A1 Renegotiated to get less content and at a lower price 01/01/2016 12/21/2015

Vendor

Name Line 1Name Line 2City State ZipMinority Vendor Designation
WEST PUBLISHING CORPORATION ST. PAUL MN 551640833 Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.
More Deliverable Number      Commodity/Service Type Major Deliverable Method of Payment
     
 01 Legal Research Services Provider shall allow unlimited, 24-hour access to online legal research database services for 77 pe... Fixed Price - Lump Sum
     
 02 Legal Research Services Provider shall offer other services and research tools related to online legal research. Major d... Fixed Price - Lump Sum
     
 03 Legal Research Services The Provider shall bill separately as ancillary charges for access to and usage of all other databas... Fixed Price - Lump Sum
 Displaying 1 to 3 of 3    


Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.
More Fiscal Year Total Amount
     
 2016-2017 $31,194.50
     
 2015-2016 $64,363.82
     
 2014-2015 $63,487.86

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents


Click on the pdf icon or Agency Document Link to view the document
Document Type Document Reference # Executed Date Document Add Date Agency Document Link View
Original Contract Original Contract - D0854 03/26/2014 4/3/2014 4:00:26 PM
Amendment A1 12/21/2015 1/11/2016 9:28:37 AM


Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

  • No audits have been conducted on this contract at this time.
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