Contract Information

Summary

Agency Name: DEPARTMENT OF FINANCIAL SERVICES	Agency Contract ID: FM366
Long Title: DFS/SFM/UM Cancer Grant	Vendor Name: UNIVERSITY OF MIAMI
Total Contract Amount: $965,000.00	Total Budgetary Amount: $965,000.00
Total Payment To Date: $965,000.00	Date of Execution: 01/29/2016
General Description: The funds shall by utilized to: provide firefighters access to cancer screenings and to enable prevention and earlier detection of the disease; and to identify exposures that account for increased cancer risk and develop new technology and methods to test and measure exposure in the field.

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: FM366

FLAIR Contract ID: D1013

Short Title: SFM/UM

Long Title: DFS/SFM/UM Cancer Grant

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Closed or Expired

Date of Execution: 01/29/2016

Date of Beginning: 01/29/2016

Original End Date: 09/01/2016

New Ending Date:

Agency Service Area: FM

Statutory Authority: 633

Contract Involves State or Federal Financial Assistance: Yes

Recipient Type: FOR PROFIT ORGANIZATION INCLUDES SOLE PROPRIETOR

Provide for Administrative Cost: Yes

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Exempt, Federal or state law prescribes with whom the agency must contract [s. 287.057 (11), FS]

State Term Contract ID:

Contract’s Exemption Justification: 9A- Exempt, Federal or state law prescribes

Agency Reference Number:

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $965,000.00

Total Contract Amount: $965,000.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $965,000.00

Total Budgetary Amount: $965,000.00

Total Unfunded Amount: $0.00

As of Date: 2/25/2016

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No Recurring Budgetary records found for this contract.

Non-Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Cost Accumulator	Agency Amendment Reference
$965,000.00	43-10-1-000122-43300500-00-100518-00	01/29/2016	2015-2016

Contract Change

No Contract Changes found for the contract.

Vendor

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Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
UNIVERSITY OF MIAMI		CORAL GABLES FL 331462926	Other Non-Profit

CFDA

No CFDA Codes found for the contract.

CSFA

CSFA Code	Description
43005	UNIVERSITY OF MIAMI SYLVESTER COMPREHENSIVE CANCER CENTER FIREFIGHTERS CANCER RESEARCH

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

Cancer or leukemia prevention or control services

Submit report on Phase 1 accomplishments, including number of people surveyed and screened. Conduct...

Fixed Price - Lump Sum

Major Deliverable: Submit report on Phase 1 accomplishments, including number of people surveyed and screened. Conduct at least 780 firefighter surveys (800 cumulatively). Collect at least 190 blood samples and store at the UM Human Genomics Biobank for future analysis (200 cumulatively). Distribute colorectal cancer screening FIT kits to at least 500 firefighters. Distribute HPV screening kits to at least 160 female firefighters. Pilot test protocol for measuring exposures on firefighter gear from at least 5 firefighters, and collect air samples from at least 5 firefighters. Conduct analysis of Volatile Organic Compounds (VOC) using air sampling techniques collected from firefighter gear. Conduct analysis of air samples collected from at least 5 firefighters, and breathe samples from at least 15 firefighters. Secure approvals from state agencies to link state firefighter data with the Florida Cancer Data System. Develop and conduct educational campaign in at least 20 fire stations in Palm Beach County. Conduct diagnostic usability evaluations of the interactive application with at least 6 participants. Prepare and submit final report to the Governor, President of the Senate, Speaker of the House of Representatives, and Chief Financial Officer no later than June 15, 2016. Reconciliation Report; Grantee agrees to provide an electronic copy of a reconciliation report to the Department as of August 29, 2016. The report shall provide a detailed description of costs by activity and location; provide a summary report for and attach all invoices and other documentation supporting budget expenditures.

Deliverable Price: $482,500.00

Non Price Justification:

Performance Metrics: Submit copy of report on Phase 1 by February 1, 2016. Provide documentation of completed surveys and summary of results. Provide documentation of completed blood samples. Provide documentation of distribution of kits and summary of screening results. Provide documentation of distribution of kits and summary of screening results. Provide results from pilot test and proof that samples were obtained. Provide results of completed lab analyses. Provide documentation of completed air samples, and breath analyze. Provide copy of executed agreements with State Agencies. Provide report of conducted analysis. Provide criteria for educational campaign in Palm Beach County. Provide copy of the interactive application. Provide copy of final report by June 15, 2016. Provide copy of reconciliation report by August 29, 2016.

Financial Consequences: If one or more of the 8 tasks in Deliverable 1 is not 100% complete, the fixed price in the amount of $482,500 will be reduced in proportion to the number of incomplete tasks. For example, it two of the 8 tasks are not complete, a reduction in the amount of $482,500 X 2/8 will be made from the Deliverable 1 fixed price.

Source Documentation Page Reference: 17-18

Deliverable Number:

Cancer or leukemia prevention or control services

Project initiation (as defined in agreement) completes. Hold at least 12 research team meetings with...

Fixed Price - Lump Sum

Major Deliverable: Project initiation (as defined in agreement) completes. Hold at least 12 research team meetings with UM, to include representatives from the local fire departments. Develop and execute written agreements between UM and Palm Beach County Fire & Rescue (PBCFR).Conduct at least 3 focus groups with female firefighters in Miami Dade, Broward and Palm Beach County. Conduct at least 4 focus groups, and observe at least 6 fire stations to inform the educational campaign. Conduct at least 4 focus groups to inform development of the interactive application. Conduct at least 20 firefighter surveys Collect at least 10 blood samples and store at the UM Human Genomics Biobank for future analysis

Deliverable Price: $482,500.00

Non Price Justification:

Performance Metrics: Statute requires a detailed budget submitted by the person or entity (a) awarded funding under the General Appropriations Act. DFS will make a written certification of its review (of the original Agreement or any amendment affecting cost or level of service) of the individual cost elements from the submitted budget for allow ability, reasonableness, and necessity. Provide signup sheets with names, titles and agencies for each team meeting. Provide copy of the executed agreement between UM and Palm Beach Co. Fire & Rescue. Provide a summary of the focus group discussions. Provide documentation of meetings with focus groups and fire stations. Provide detailed information of the development of the interactive application. Provide documentation of completed surveys and summary of results. Provide documentation of completed blood samples.

Source Documentation Page Reference: 16-17

Deliverable Number:

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Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.

Fiscal Year

Total Amount

2015-2016

$965,000.00

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents

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Document Type	Document Reference #	Executed Date	Document Add Date	Agency Document Link	View
Original Contract	Original Contract - D1013	01/29/2016	2/10/2016 11:53:34 AM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

Audit Type	Review Date	Fiscal Year	View
Contract Review	02/09/2016	2015-2016	View



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