Contract Information

Summary

Agency Name: DEPARTMENT OF FINANCIAL SERVICES	Agency Contract ID: UP013
Long Title: Compliance Review,Collection,and Delivery of UP	Vendor Name: KELMAR ASSOCIATES, LLC
Total Contract Amount: $0.00	Total Budgetary Amount: $0.00
Total Payment To Date: NA	Date of Execution: 06/25/2020
General Description: The Contractor shall locate Holders of unclaimed property that is past due and subject to being reported and delivered to the state of Florida (State) pursuant to chapter 717, Florida Statutes (F.S.). The Contractor shall identify unclaimed property by (a) performing an examination of the financial records and supporting documents of Holders to identify all categories of reportable past due property due to the Department, or (b) providing a Contractor-Assisted Self-Examination for unreported unclaimed property liability due to the Department.

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: UP013

FLAIR Contract ID: D1493

Short Title: Compliance

Long Title: Compliance Review,Collection,and Delivery of UP

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Extended

Date of Execution: 06/25/2020

Date of Beginning: 06/25/2020

Original End Date: 06/24/2023

New Ending Date: 12/24/2026

Agency Service Area: UP

Statutory Authority: 717, F.S.

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: No Cost Procurement

State Term Contract ID:

Contract’s Exemption Justification: No cost

Agency Reference Number: 1819-05 RCP UP

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $0.00

Total Contract Amount: $0.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $0.00

Total Unfunded Amount: $0.00

As of Date: 7/7/2020

Download Budget Information

No Recurring Budgetary records found for this contract.

Non-Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Cost Accumulator	Agency Amendment Reference
$0.00		07/01/2019	2019-2020

Contract Change

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Change Type	Amendment Amount	Agency Amendment Reference	Change Description	Amendment Effective Date	Amendment Execution Date	New Ending Date
Extension	$0.00	E1	extension	06/25/2026	05/27/2026	12/24/2026
Amendment	$0.00	R1A1	Amendment / Renewal	06/08/2023	06/08/2023	06/24/2026

Vendor

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Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
KELMAR ASSOCIATES, LLC		MIDDLETON MA 019490000	Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

Audit services

Contractor-Assisted Self-Examination

No Cost

Major Deliverable: Contractor-Assisted Self-Examination

Deliverable Price: $0.00

Non Price Justification: Agreement without a financial exchange or impact

Performance Metrics: Task Log

Financial Consequences: 1. Any examination performed by the Contractor without an authorization from the Department will be considered to have been performed gratuitously and the Contractor shall not retain a fee for such examination. 2. Reprts from the Contractor with insufficient owner information (See Section 4.10) will be returned to the Contractor if the Department determines that there is insufficient documentation from the Contractor describing its efforts to obtain the owner information from the Holder and, if the Contractor fails to remedy such issue, the Contractor shall refund its fee to the Department. 3. If the Contractor fails to comly with the requirements of Sections 4.12 or fails to comply with the invoicing requirements of this Contract, the Contractor may only retain a fee of 6%. If the Contractor has retained a fee in excess of 6%, the Contractor must reimburse the Department withing 30 calendar days of the Department's request for reimbursement.

Source Documentation Page Reference: Pages 8-13

Deliverable Number:

Audit services

General Ledger and/or Securities Examination

No Cost

Major Deliverable: General Ledger and/or Securities Examination

Deliverable Price: $0.00

Non Price Justification: Agreement without a financial exchange or impact

Performance Metrics: Task Log

Financial Consequences: 1. Any Examination performed by the Contractor without an authorization from the Department will be considered to have been performed gratuitously and the Contracator shall not retain a fee for such examination. 2. Reports from the Contractor with insufficient owner information (see Section 4.4) will be returned to the contractor if the Department determines that there is insufficient documentaion form the Contractor describing its efforts to obtain the owner infromation from the Holder and, if the Contracator fails to remedy such issue, the Contractor shall refund its fee to the Department. 3. If the Contractor fails to comply with the requirements of Section 4.6 or fails to comply with the invoicing requirements of this Contract, the Contractor may only retain a fee of 6%. If the Contractor has retained a fee in excess of 6%, the Contractor must reimburse the Department withing 30 calendar days of the Department's request for reimbursement.

Source Documentation Page Reference: Pages 2-8

Deliverable Number:

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Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents

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Document Type	Document Reference #	Executed Date	Document Add Date
Original Contract	Original Contract - D1493	06/25/2020	7/7/2020 2:23:23 PM
Extension	E1	05/27/2026	5/27/2026 4:51:14 PM
Amendment	R1A1	06/08/2023	6/12/2023 7:33:10 AM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

No audits have been conducted on this contract at this time.

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Florida Department of Financial Services: F.A.C.T.S