Grant Disbursement Information

Summary

Agency Name: DEPARTMENT OF FINANCIAL SERVICES	Agency Contract ID: FM616
Long Title: City of Panama City Beach	Vendor Name: CITY OF PANAMA CITY BEACH
Total Contract Amount: $608,536.00	Total Budgetary Amount: $608,536.00
Total Payment To Date: $608,536.00	Date of Execution: 01/20/2022
General Description: The City of Panama City Beach was appropriated $608,536 in grant funds under FY21-22, in GAA, Line 2377A, for the construction of a Fire Training Tower. ATO number 289645.

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: FM616

FLAIR Contract ID: D1674

Short Title: Panama

Long Title: City of Panama City Beach

Contract Type: Grant Disbursement Agreement

Contract Status: Closed or Expired

Date of Execution: 01/20/2022

Date of Beginning: 07/01/2021

Original End Date: 09/09/9999

New Ending Date:

Agency Service Area: FM

Statutory Authority: GAA FY21-22, Line 2377A

Contract Involves State or Federal Financial Assistance: Yes

Recipient Type: LOCAL GOVERNMENT

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: Yes

Method of Procurement: Exempt, Federal or state law prescribes with whom the agency must contract [s. 287.057 (11), FS]

State Term Contract ID:

Contract’s Exemption Justification: Per GAA FY 21-22, Line 2377A

Agency Reference Number:

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $608,536.00

Total Contract Amount: $608,536.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $608,536.00

Total Budgetary Amount: $608,536.00

Total Unfunded Amount: $0.00

As of Date: 1/20/2022

Download Budget Information

No Recurring Budgetary records found for this contract.

Non-Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Cost Accumulator	Agency Amendment Reference
$608,536.00	43-10-2-393001-43300500-00-140085-22	07/01/2021	2021-2022

Grant Disbursement Change

Download Grant Disbursement Change

Change Type	Amendment Amount	Agency Amendment Reference	Change Description	Amendment Effective Date	Amendment Execution Date	New Ending Date
Amendment	$0.00	A1	Amendment	04/11/2023	04/11/2023

Vendor

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Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
CITY OF PANAMA CITY BEACH		PANAMA CITY BEAC FL 324130000	Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

CSFA Code	Description
43009	GRANTS & AIDS-LOCAL GOVERNMENT FIRE SERVICE GRANTS

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

Fire station construction service

Complete all pre-construction work and to plan the engineering and architectural work and oversee th...

Cost Reimbursement

Major Deliverable: Complete all pre-construction work and to plan the engineering and architectural work and oversee the construction of the fire training tower in accordance with the contract between the Grantee and the contractor performing the work, which is attached as Appendix 1.

Deliverable Price: $300,000.00

Non Price Justification:

Performance Metrics: 1) Invoice in accordance with Section 6, below. 2) The Grantee shall submit: a. Copies of invoices for payment for pre-construction work. b. Documents evidencing the procurement of the design/architectural contractor. c. Copies of invoices for payment under the design/architectural contract. d. Cleared checks, electronic funds transfers, or bank statements showing that payment was issued to the Grantee’s contractor. e. Copy of the signed and sealed design/architectural plans.

Financial Consequences: Failure to complete this deliverable as specified within this SOW will result in non-payment of the invoiced amount.

Source Documentation Page Reference: SOW

Deliverable Number:

Fire station construction service

Complete all work to construct the fire training tower in accordance with the contract between the G...

Cost Reimbursement

Major Deliverable: Complete all work to construct the fire training tower in accordance with the contract between the Grantee and the contractor performing the work, which is attached as Appendix 2.

Deliverable Price: $308,536.00

Non Price Justification:

Performance Metrics: 1) Invoice in accordance with Section 6, below. 2) The Grantee shall submit copies of: a. any construction phase inspection reports; b. any documents demonstrating satisfactory performance in completion of the tasks listed in the contract which is attached as Appendix 2; c. proof of release of any liens that are associated with the work for which payment is requested; documentation to support performance by and payments made by contractor to subcontractors and suppliers for satisfaction of contractor’s obligations under its contract with the Grantee; and d. cleared checks, electronic funds transfers, or bank statements showing that payment was issued to the Grantee’s contractor.

Financial Consequences: Failure to pass each required construction phase inspection will result in non-payment of the associated invoiced task(s) until passage of the construction phase inspection. The Department will not reimburse the Grantee the amount of fees assessed for any re-inspection.

Source Documentation Page Reference: SOW

Deliverable Number:

Displaying 1 to 2 of 2

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.

Fiscal Year

Total Amount

2023-2024

$503,886.17

2022-2023

$104,649.83

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Grant Disbursement Documents

Click on the pdf icon or Agency Document Link to view the document

Document Type	Document Reference #	Executed Date	Document Add Date	Agency Document Link	View
Original Contract	Original Contract - D1674	01/20/2022	1/20/2022 2:41:16 PM
Amendment	A1	04/11/2023	4/11/2023 1:59:11 PM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

No audits have been conducted on this contract at this time.

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Florida Department of Financial Services: F.A.C.T.S