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State Contract Reporting System

Florida Department of Financial Services: F.A.C.T.S

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Contract Information

 

Summary

Agency Name: DEPARTMENT OF FINANCIAL SERVICES

Agency Contract ID: AC120

Long Title: Electronic Media Storage

Vendor Name: DEPARTMENT OF STATE

Total Contract Amount: $2,160.00

Total Budgetary Amount: $2,160.00

Total Payment To Date: $600.00

Date of Execution: 09/15/2025

General Description: Memorandum of Understanding (MOU) is entered between the Florida Department of State, Division of Library and Information Services (Division), and the Department of Financial Service, Division of Accounting and Auditing (Agency). The Division subleased storage rooms as secure off-site storage at 4319 Shelfer Road in Tallahassee, for electronic media such as tapes, disks and cartridges, with the electronic-media storage facility, referenced as the ""Electronic Media Vault."" The Agency desires to lease certain space for the MOU account #1005, in the Electronic Media Vault from the Division.

Main Information

Agency Contract ID: AC120

FLAIR Contract ID: D2599

Short Title: EMV

Long Title: Electronic Media Storage

Contract Type: Memorandum of Agreement/Understanding or Interagency Agreement

Contract Status: Active

Date of Execution: 09/15/2025

Date of Beginning: 09/01/2025

Original End Date: 08/31/2028

New Ending Date:

Agency Service Area: AC

Statutory Authority: 257.36, F.S.

Contract Involves State or Federal Financial Assistance: No

Recipient Type: STATE AGENCY (IN OR OUT OF STATE)

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Exempt, transaction with Governmental Entity or Governmental Agency [s. 287.057(3)(e)12, F.S.; defined in s. 287.012(14) and s. 163.3164(21), F.S.]

State Term Contract ID:

Contract’s Exemption Justification: Agreement with a state agency

Agency Reference Number: AC120

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $2,160.00

Total Contract Amount: $2,160.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $2,160.00

Total Budgetary Amount: $2,160.00

Total Unfunded Amount: $0.00

As of Date: 10/14/2025

No Recurring Budgetary records found for this contract.

Non-Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$2,160.00 43-10-1-000122-43200100-00-040000-00 07/01/2025 2025-2026

Contract Change

No Contract Changes found for the contract.

Vendor

Name Line 1Name Line 2City State ZipMinority Vendor Designation
DEPARTMENT OF STATE BUREAU OF ARCHIVES AND RECORDS TALLAHASSEE FL 323990000 Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.
More Deliverable Number      Commodity/Service Type Major Deliverable Method of Payment
     
 1 Media storage Vendor shall provide secure offsite storage space in the electronic media vault for the agency's ele... Fixed Fee / Unit Rate
     
 2 Media storage Vendor shall provide cubic foot rental at 15x12x10-inch space Fixed Fee / Unit Rate
     
 3 Media storage Vendor shall provide Emergency Access - on call emergency access 24 hours per day, seven days per we... Fixed Fee / Unit Rate
 Displaying 1 to 3 of 3    


Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.
More Fiscal Year Total Amount
     
 2025-2026 $600.00

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents


Click on the pdf icon or Agency Document Link to view the document
Document Type Document Reference # Executed Date Document Add Date Agency Document Link View
Original Contract Original Contract - D2599 09/15/2025 10/14/2025 9:37:17 AM


Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

  • No audits have been conducted on this contract at this time.
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