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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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Pre school educational services
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Outreach and Public Relations
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Cost Reimbursement
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| Major Deliverable: Outreach and Public Relations |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: The Contractor shall provide a summary of outreach and public relations efforts as outlined in Section E.3.3.
Submit a statement on the monthly program report to DOE Contract and Project Managers to include outreach
activities that took place or are continuing during each month. |
| Financial Consequences: If the Contractor fails to meet the minimum level of service or performance identified, the
Department will be injured as a result thereof. If the requirements are not timely and satisfactorily
performed, the Contractor shall be subject to one or more of the financial consequences listed. The
Department Agreement No. 25-L30 Page 14 of 33
Last revised 02.09.2024
contract manager shall periodically review the progress made on the activities and deliverables. If
the Contractor fails to meet and comply with the activities/deliverables established or to make
appropriate progress and they are not resolved within two weeks of written notice; the contract
manager may approve: (1) withholding of payment until the deficiency is cured, (2) request the
contractor redo the work, or (3) a reduced payment by the rate established under this contract. The
contract manager must assess one or more of the financial consequences based on the severity of
the failure to perform and the impact of such failure on the ability of the contract to meet the timely
and desired results. These financial consequences shall not be considered penalties. The
Department; at its sole discretion, may offer the Contractor an extension for any listed tasks,
timelines, or deliverables during which the indicated financial consequences shall not apply.
Notification of any extension shall be provided to the Contractor in writing. If financial
consequences are imposed and due; the Department may offset the financial consequences from
the next invoice or from the final retained payment, or require separate payment. Any payment
made in reliance on the Contractor's evidence of performance; which evidence is subsequently
determined to be erroneous, will be immediately due as an over payment. |
| Source Documentation Page Reference: |
| Deliverable Number: |
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Pre school educational services
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One month of services and tasks listed in the scope of work
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Cost Reimbursement
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| Major Deliverable: One month of services and tasks listed in the scope of work |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: The Contractor shall provide on-going services, training and technical assistance to all HIPPY Programs licensed through
the USF Florida HIPPY T&TA Center according to the guidelines outlined in Section E.3.2. The Contractor shall submit a monthly program report to the DOE Contract and
Project Managers. The monthly report shall include sufficient detail of the Contractor's compliance with the service tasks and the performance measure identified. |
| Financial Consequences: If the Contractor fails to meet the minimum level of service or performance identified, the
Department will be injured as a result thereof. If the requirements are not timely and satisfactorily
performed, the Contractor shall be subject to one or more of the financial consequences listed. The
Department Agreement No. 25-L30 Page 14 of 33
Last revised 02.09.2024
contract manager shall periodically review the progress made on the activities and deliverables. If
the Contractor fails to meet and comply with the activities/deliverables established or to make
appropriate progress and they are not resolved within two weeks of written notice; the contract
manager may approve: (1) withholding of payment until the deficiency is cured, (2) request the
contractor redo the work, or (3) a reduced payment by the rate established under this contract. The
contract manager must assess one or more of the financial consequences based on the severity of
the failure to perform and the impact of such failure on the ability of the contract to meet the timely
and desired results. These financial consequences shall not be considered penalties. The
Department; at its sole discretion, may offer the Contractor an extension for any listed tasks,
timelines, or deliverables during which the indicated financial consequences shall not apply.
Notification of any extension shall be provided to the Contractor in writing. If financial
consequences are imposed and due; the Department may offset the financial consequences from
the next invoice or from the final retained payment, or require separate payment. Any payment
made in reliance on the Contractor's evidence of performance; which evidence is subsequently
determined to be erroneous, will be immediately due as an over payment. |
| Source Documentation Page Reference: |
| Deliverable Number: |
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Pre school educational services
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Monitoring HIPPY Model
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Cost Reimbursement
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| Major Deliverable: Monitoring HIPPY Model |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: The Contractor shall monitor each HIPPY site as outlined in Section E.3.4.
Evidence of completion:
-Submit completed HIPPY US site visit reports including Program Improvement Plans (as applicable) to DOE Contract and Project Managers.
-Submit site visit report and verify all site visits – completed 50% of site visits by March 31 and 100% of site visits completed by June 15 each fiscal year.
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| Financial Consequences: If the Contractor fails to meet the minimum level of service or performance identified, the
Department will be injured as a result thereof. If the requirements are not timely and satisfactorily
performed, the Contractor shall be subject to one or more of the financial consequences listed. The
Department Agreement No. 25-L30 Page 14 of 33
Last revised 02.09.2024
contract manager shall periodically review the progress made on the activities and deliverables. If
the Contractor fails to meet and comply with the activities/deliverables established or to make
appropriate progress and they are not resolved within two weeks of written notice; the contract
manager may approve: (1) withholding of payment until the deficiency is cured, (2) request the
contractor redo the work, or (3) a reduced payment by the rate established under this contract. The
contract manager must assess one or more of the financial consequences based on the severity of
the failure to perform and the impact of such failure on the ability of the contract to meet the timely
and desired results. These financial consequences shall not be considered penalties. The
Department; at its sole discretion, may offer the Contractor an extension for any listed tasks,
timelines, or deliverables during which the indicated financial consequences shall not apply.
Notification of any extension shall be provided to the Contractor in writing. If financial
consequences are imposed and due; the Department may offset the financial consequences from
the next invoice or from the final retained payment, or require separate payment. Any payment
made in reliance on the Contractor's evidence of performance, which evidence is subsequently
determined to be erroneous, will be immediately due as an over payment. |
| Source Documentation Page Reference: |
| Deliverable Number: |
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Pre school educational services
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Evaluation Studies
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Cost Reimbursement
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| Major Deliverable: Evaluation Studies |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: The Contractor must conduct at least one (1) HIPPY longitudinal evaluation per five (5) prior fiscal years as outlined in Section E.3.5.
Evidence of completion:
-Evidence of request for school readiness data made to the Florida Education Data Warehouse. This may be a copy of the sent email.
-On the monthly program report, provide the number of first time HIPPY participants who consented to Florida HIPPY Longitudinal Study (FHLS).
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| Financial Consequences: If the Contractor fails to meet the minimum level of service or performance identified, the Department will be injured as a result thereof. If the requirements are not timely and satisfactorily performed, the Contractor shall be subject to one or more of the financial consequences listed. The contract manager shall periodically review the progress made on the activities and deliverables. If the Contractor fails to meet and comply with the activities/deliverables established or to make appropriate progress and they are not resolved within two weeks of written notice; the contract manager may approve: (1) withholding of payment until the deficiency is cured, (2) request the contractor redo the work, or (3) a reduced payment by the rate established under this contract. The contract manager must assess one or more of the financial consequences based on the severity of the failure to perform and the impact of such failure on the ability of the contract to meet the timely and desired results. These financial consequences shall not be considered penalties. The Department; at its sole discretion, may offer the Contractor an extension for any listed tasks, timelines, or deliverables during which the indicated financial consequences shall not apply. Notification of any extension shall be provided to the Contractor in writing. If financial consequences are imposed and due; the Department may offset the financial consequences from the next invoice or from the final retained payment, or require separate payment. Any payment made in reliance on the Contractor's evidence of performance; which evidence is subsequently determined to be erroneous, will be immediately due as an over payment. |
| Source Documentation Page Reference: |
| Deliverable Number: |
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Pre school educational services
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Annual Report
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Cost Reimbursement
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| Major Deliverable: Annual Report |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: The Contractor shall annually submit the
cumulative summary of the Contractor's activities over the 12-month period of each fiscal year. The summary must include, at a minimum:
-A summation of the 12 monthly reports for the year.
-An explanation of any problems or delays encountered and how they were resolved.
-Results of regional HIPPY trainings evaluation.
-Summary of results from surveys and/or assessments administered to HIPPY staff or participants.
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| Financial Consequences: If the Contractor fails to meet the minimum level of service or performance identified, the Department will be injured as a result thereof. If the requirements are not timely and satisfactorily performed, the Contractor shall be subject to one or more of the financial consequences listed. The contract manager shall periodically review the progress made on the activities and deliverables. If the Contractor fails to meet and comply with the activities/deliverables established or to make appropriate progress and they are not resolved within two weeks of written notice; the contract manager may approve: (1) withholding of payment until the deficiency is cured, (2) request the contractor redo the work, or (3) a reduced payment by the rate established under this contract. The contract manager must assess one or more of the financial consequences based on the severity of the failure to perform and the impact of such failure on the ability of the contract to meet the timely and desired results. These financial consequences shall not be considered penalties. The Department; at its sole discretion, may offer the Contractor an extension for any listed tasks, timelines, or deliverables during which the indicated financial consequences shall not apply. Notification of any extension shall be provided to the Contractor in writing. If financial consequences are imposed and due; the Department may offset the financial consequences from the next invoice or from the final retained payment, or require separate payment. Any payment made in reliance on the Contractor's evidence of performance; which evidence is subsequently determined to be erroneous, will be immediately due as an over payment. |
| Source Documentation Page Reference: |
| Deliverable Number: |
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Pre school educational services
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Certified Minority Business Report
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Cost Reimbursement
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| Major Deliverable: Certified Minority Business Report |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: The Contractor shall submit to the DOE Contract and Project Managers a Certified Minority Business Report, incorporated as Attachment 2. The Contractor shall report all small, minority, women, and service-disabled veteran business enterprise subcontractors, identifying the name, address, type of certification and dollar amount of the Minority Business Enterprise (MBE). |
| Financial Consequences: If the Contractor fails to meet the minimum level of service or performance identified, the Department will be injured as a result thereof. If the requirements are not timely and satisfactorily performed, the Contractor shall be subject to one or more of the financial consequences listed. The contract manager shall periodically review the progress made on the activities and deliverables. If the Contractor fails to meet and comply with the activities/deliverables established or to make appropriate progress and they are not resolved within two weeks of written notice; the contract manager may approve: (1) withholding of payment until the deficiency is cured, (2) request the contractor redo the work, or (3) a reduced payment by the rate established under this contract. The contract manager must assess one or more of the financial consequences based on the severity of the failure to perform and the impact of such failure on the ability of the contract to meet the timely and desired results. These financial consequences shall not be considered penalties. The Department; at its sole discretion, may offer the Contractor an extension for any listed tasks, timelines, or deliverables during which the indicated financial consequences shall not apply. Notification of any extension shall be provided to the Contractor in writing. If financial consequences are imposed and due; the Department may offset the financial consequences from the next invoice or from the final retained payment, or require separate payment. Any payment made in reliance on the Contractor's evidence of performance; which evidence is subsequently determined to be erroneous, will be immediately due as an over payment. |
| Source Documentation Page Reference: |
| Deliverable Number: |
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