Contract Information

Summary

Agency Name: DEPARTMENT OF TRANSPORTATION	Agency Contract ID: ARN58
Long Title: UTILITIES JOIN PROJ	Vendor Name: SARASOTA COUNTY BOARD OF COUNTY
Total Contract Amount: $159,698.28	Total Budgetary Amount: $319,396.56
Total Payment To Date: $159,698.28	Date of Execution: 10/20/2014
General Description: UTILITIES JOIN PROJ, TRAFFIC SIGNAL MAINTENANCE

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: ARN58

FLAIR Contract ID: ARN58

Short Title: UTIL JT PT

Long Title: UTILITIES JOIN PROJ

Contract Type: Master Agreement

Contract Status: Closed or Expired

Date of Execution: 10/20/2014

Date of Beginning: 10/20/2014

Original End Date: 06/30/2050

New Ending Date:

Agency Service Area: 01

Statutory Authority: 334.044, 335.055, 339.135, 287.017

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: Yes

Periodic Increase Percentage: 3%

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Exempt, transaction with Governmental Entity or Governmental Agency [s. 287.057(3)(e)12, F.S.; defined in s. 287.012(14) and s. 163.3164(21), F.S.]

State Term Contract ID:

Contract’s Exemption Justification: SERVICES PROVIDED PERSUANT TO 335.055 F.S.

Agency Reference Number: NOT COLLECTED

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $159,698.28

Total Contract Amount: $159,698.28

Total Recurring Budgetary Amount: $319,396.56

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $319,396.56

Total Unfunded Amount: ($159,698.28)

As of Date: 7/1/2019

Download Budget Information

Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY
$0.00	55-10-2-540001-55150200-00-088866-20	07/01/2019	2019-2020
($301,416.00)	55-10-2-540001-55150200-00-088866-16	07/01/2015	2015-2016
$159,698.28	55-10-2-540001-55150200-00-088866-16	07/01/2015	2015-2016
$301,416.00	55-10-2-540001-55150200-00-088866-16	07/01/2015	2015-2016
$0.00	55-10-2-540001-55150200-00-088866-15	07/01/2014	2014-2015
$159,698.28	55-10-2-540001-55150200-00-088866-15	07/01/2014	2014-2015

No Non-Recurring Budgetary records found for this contract.

Contract Change

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Change Type	Amendment Amount	Agency Amendment Reference	Change Description	Amendment Effective Date	Amendment Execution Date	New Ending Date
Amendment	$301,416.00	S0010000	ADDING FUNDS FOR FY 15/16 $301,416	01/11/2016	01/11/2016
Amendment	($301,416.00)	S0010100	PROCESS NEGATIVE AMOUNT TO SET UP NEW CONTRACT	10/20/2014	10/20/2014

Vendor

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Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
SARASOTA COUNTY BOARD OF COUNTY		SARASOTA FL 342400000	Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

Traffic control

Paragraph 3 of Agreement: The Maintaining Agency shall maintain and operate the Traffic Signals and ...

Fixed Fee / Unit Rate

Major Deliverable: Paragraph 3 of Agreement: The Maintaining Agency shall maintain and operate the Traffic Signals and Devices in a manner that will ensure safe and efficient movement of highway traffic and that is consistent with maintenance practices prescribed by the International Municipal Signal Association and operational requirements of the Manual on Uniform Traffic Control Devices as amended.

Deliverable Price: $159,698.28

Non Price Justification:

Performance Metrics: Paragraph 4 and 19 of Agreement: The Maintaining Agencys maintenance responsibilities shall include, but not be limited to, preventative maintenance (periodic inspection, service and routine repairs) and emergency maintenance (trouble shooting in the event of equipment malfunction, failure, or damage). Restoration of services may include temporary poles, stop signs or other methods to maintain traffic. The Maintaining Agency shall record its maintenance activities in a traffic signal maintenance log. The Department intends to monitor the performance of the Maintaining Agency in the fulfillment of the Agreement. The Maintaining Agency is required to submit an annual detailed report on April 1 of each year covering paragraph 19-a and 19-b in subject Agreement.

Financial Consequences: Paragraph 17 of Agreement: The Maintaining Agency may be subject to inspections of Traffic Signals and Devices by the Department. Such findings will be shared with the Maintaining Agency and shall be the basis of all decisions regarding payment reduction, reworking, Agreement termination, or renewal. If at any time the Maintaining Agency has not performed the maintenance responsibility on the locations specified in the Exhibit A, the Department shall have the option of (a) notifying the Maintaining Agency of the deficiency with a requirement that it be corrected within a specified time, otherwise the Department shall deduct payment for any deficient Traffic Signal(s) and Device(s) maintenance not corrected at the end of such time, or (b) take whatever action is deemed appropriate by the Department. Any suspension or termination of funds does not relieve any obligation of the Maintaining Agency under the terms and conditions of this Agreement.

Source Documentation Page Reference: NOT COLLECTED

Deliverable Number:

Displaying 1 to 1 of 1

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.

Fiscal Year

Total Amount

2015-2016

$159,698.28

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents

Click on the pdf icon or Agency Document Link to view the document

Document Type	Document Reference #	Executed Date	Document Add Date	Agency Document Link	View
Original Contract	Original Contract - ARN58	10/20/2014	10/22/2014 9:48:35 PM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

No audits have been conducted on this contract at this time.

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