Contract Information

Summary

Agency Name: DEPARTMENT OF CHILDREN AND FAMILIES	Agency Contract ID: LF936
Long Title: Cloud-hosted web-based solution services provided	Vendor Name: UNITE USA INC
Total Contract Amount: $3,930,000.00	Total Budgetary Amount: $3,930,000.00
Total Payment To Date: $2,038,870.96	Date of Execution: 12/05/2023
General Description: The Florida Department of Children and Families, (Department) is procuring for a cloud-hosted, web-based solution for researching available, local services to meet community needs. This solution will be a one-stop-shop for Hotline staff, Hope Line staff, other Department staff, and the community at large to access all the available, local services to meet the needs of the community. This service shall include a real-time solution to research the need(s) identified by the Department’s Child Protective Investigators, Case Managers, and HOPE Florida staff using the service platform.

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: LF936

FLAIR Contract ID: LF936

Short Title: Unite US

Long Title: Cloud-hosted web-based solution services provided

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Active

Date of Execution: 12/05/2023

Date of Beginning: 12/05/2023

Original End Date: 11/30/2026

New Ending Date: 11/30/2026

Agency Service Area: 80

Statutory Authority: Florida Statue 60A-1.025

Contract Involves State or Federal Financial Assistance: No

Recipient Type: FOR PROFIT ORGANIZATION INCLUDES SOLE PROPRIETOR

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Agency Invitation to Negotiate [s. 287.057(1)(c), F.S.]

State Term Contract ID:

Contract’s Exemption Justification: N/A

Agency Reference Number: ITN 2223 039

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $3,930,000.00

Total Contract Amount: $3,930,000.00

Total Recurring Budgetary Amount: $0.00

Total Non-Recurring Budgetary Amount: $3,930,000.00

Total Budgetary Amount: $3,930,000.00

Total Unfunded Amount: $0.00

As of Date: 5/5/2025

Download Budget Information

Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Cost Accumulator	Agency Amendment Reference
$0.00	60-10-1-000326-60910708-00-100777-00	05/05/2025	2024-2025

Non-Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Cost Accumulator	Agency Amendment Reference
$1,500,000.00	60-10-1-000326-60910708-00-100777-00	07/01/2025	2025-2026	FLCLR
$0.00	60-10-1-000326-60910708-00-100777-00	07/01/2024	2024-2025	FLCLR	0001
$0.00	60-10-1-000326-60910708-00-100777-00	07/01/2024	2024-2025	FLCLR	0002
$1,500,000.00	60-10-1-000326-60910708-00-100777-00	07/01/2024	2024-2025	FLCLR
$930,000.00	60-10-1-000326-60910708-00-100777-00	12/01/2023	2023-2024	FLCLR

Contract Change

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Change Type	Amendment Amount	Agency Amendment Reference	Change Description	Amendment Effective Date	Amendment Execution Date
Amendment	$0.00	0002	Dept updated the current version of the Standard Contract I	11/12/2024	11/12/2024
Amendment	$0.00	0001	Updated terms and conditions	02/22/2024	06/28/2024
Amendment	$0.00	001	Updated terms and conditions	02/22/2024	02/22/2024

Vendor

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Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
UNITE USA INC	UNITE US	NEW YORK NY 100070000	Non-Minority

CFDA

CFDA Code	Description
93.558	TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (TAMF) BLOCK GRANT
93.778	DEPARTMENT OF HEALTH AND HUMAN SERVICES/CENTERS FOR MEDICARE
93.958	BLOCK GRANTS FOR COMMUNITY MENTAL HEALTH SERVICES
93.959	BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE

CSFA

No CSFA Codes found for the contract.

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

Software maintenance and support

One Month of Contracted ServicesSFY 23/24: 7 Months SFY 24/25: 12 MonthsSFY 25/26: 12 MonthsThe Depa...

Fixed Fee / Unit Rate

Major Deliverable: One Month of Contracted ServicesSFY 23/24: 7 Months SFY 24/25: 12 MonthsSFY 25/26: 12 MonthsThe Department will pay for the delivery of the Solution, on amonthly basis, at the prices listed in APPENDIX VI: Pricing Sheet.SF

Deliverable Price: $125,000.00

Non Price Justification: Rate Agreement

Performance Metrics: The Provider shall maintain records documenting the total number of recipients and names (or uniqueidentifiers) of recipients to whom services were provided and the date(s) that the services were providedso that an audit trail documenting service provision can be maintained.

Financial Consequences: In accordance with the provisions of §402.73(1), F.S., and Rule 65-29.001, F.A.C., shouldthe Department require a corrective action to address noncompliance under this Contract, incrementalpenalties listed in 6.1.2 through 6.1.3 shall be imposed for the Provider’s failure to achieve thecorrective action. These penalties are cumulative and may be assessed upon each separate failure tocomply with instructions from the Department to complete corrective action, but shall not exceed 10%of the total contract payments during the period in which the corrective action plan has not beenimplemented or in which acceptable progress toward implementation has not been made. Thesepenalties do not limit or restrict the Department’s application of any other remedy available to it underlaw or this Contract.

Source Documentation Page Reference: 17

Deliverable Number:

Software maintenance and support

Year 1 ImplementationSFY 23/24: 1 UnitThe Department will pay for the delivery of the Solution, on a...

Fixed Fee / Unit Rate

Major Deliverable: Year 1 ImplementationSFY 23/24: 1 UnitThe Department will pay for the delivery of the Solution, on a monthly basis, at the prices listed in APPENDIX VI: Pricing Sheet. SF

Deliverable Price: $55,000.00

Non Price Justification: Rate Agreement

Performance Metrics: The Provider shall maintain records documenting the total number of recipients and names (or unique identifiers) of recipients to whom services were provided and the date(s) that the services were provided so that an audit trail documenting service provision can be maintained.

Financial Consequences: In accordance with the provisions of §402.73(1), F.S., and Rule 65-29.001, F.A.C., should the Department require a corrective action to address noncompliance under this Contract, incremental penalties listed in 6.1.2 through 6.1.3 shall be imposed for the Provider’s failure to achieve the corrective action. These penalties are cumulative and may be assessed upon each separate failure to comply with instructions from the Department to complete corrective action, but shall not exceed 10% of the total contract payments during the period in which the corrective action plan has not been implemented or in which acceptable progress toward implementation has not been made. These penalties do not limit or restrict the Department’s application of any other remedy available to it under law or this Contract.

Source Documentation Page Reference: 17

Deliverable Number:

Displaying 1 to 2 of 2

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.

Fiscal Year

Total Amount

2024-2025

$1,125,000.00

2023-2024

$913,870.96

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents

Click on the pdf icon or Agency Document Link to view the document

Document Type	Document Reference #	Executed Date	Document Add Date
Original Contract	Original Contract - LF936	12/05/2023	1/11/2024 9:30:09 PM
Amendment	0001	06/28/2024	3/4/2025 2:28:04 PM
Amendment	0002	11/12/2024	4/25/2025 8:45:49 AM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

Audit Type	Review Date	Fiscal Year	View
Contract Review	02/09/2024	2023-2024	View



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