Contract Information

Summary

Agency Name: DEPARTMENT OF HEALTH	Agency Contract ID: COZAC
Long Title: Seed to Sale Tracking System	Vendor Name: BIO-TECH MEDICAL SOFTWARE, INC.
Total Contract Amount: $768,000.00	Total Budgetary Amount: $768,000.00
Total Payment To Date: $347,414.00	Date of Execution: 06/30/2022
General Description: This contract is for the state' s seed-to-sale tracking system for Medical Marijuana.

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: COZAC

FLAIR Contract ID: COZAC

Short Title: COZAC

Long Title: Seed to Sale Tracking System

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Active

Date of Execution: 06/30/2022

Date of Beginning: 07/01/2022

Original End Date: 06/30/2027

New Ending Date:

Agency Service Area:

Statutory Authority: 381.986 F.S.

Contract Involves State or Federal Financial Assistance: No

Recipient Type: FOR PROFIT ORGANIZATION INCLUDES SOLE PROPRIETOR

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Agency Invitation to Negotiate [s. 287.057(1)(c), F.S.]

State Term Contract ID:

Contract’s Exemption Justification:

Agency Reference Number:

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $768,000.00

Total Contract Amount: $768,000.00

Total Recurring Budgetary Amount: $768,000.00

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $768,000.00

Total Unfunded Amount: $0.00

As of Date: 4/2/2025

Download Budget Information

Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Cost Accumulator
$40,000.00	64-20-2-339060-64200500-00-100777-00	07/01/2026	2026-2027	OMMUR
($30,000.00)	64-20-2-339060-64200500-00-100777-00	07/01/2026	2026-2027	OMMUR
$98,242.00	64-20-2-339060-64200500-00-100777-00	07/01/2026	2026-2027	OMMUR
$167,000.00	64-20-2-339060-64200500-00-100777-00	07/01/2026	2026-2027	OMMUR
$167,000.00	64-20-2-339060-64200500-00-100777-00	07/01/2025	2025-2026	OMMUR
$167,000.00	64-20-2-339060-64200500-00-100777-00	07/01/2024	2024-2025	OMMUR
$30,000.00	64-20-2-339060-64200500-00-100777-00	07/01/2024	2024-2025	OMMUR
($98,242.00)	64-20-2-339060-64200500-00-100777-00	07/01/2023	2023-2024	OMMUR
$167,000.00	64-20-2-339060-64200500-00-100777-00	07/01/2023	2023-2024	OMMUR
$60,000.00	64-20-2-339060-64200500-00-100818-00	07/01/2023	2023-2024	OMMUR
($40,000.00)	64-20-2-339060-64200500-00-100818-00	07/01/2022	2022-2023	OMMUR
$100,000.00	64-20-2-339060-64200200-00-100818-00	07/01/2022	2022-2023	OMMUR
($60,000.00)	64-20-2-339060-64200200-00-100818-00	06/30/2023	2022-2023	OMMUR

No Non-Recurring Budgetary records found for this contract.

Contract Change

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Change Type	Amendment Amount	Agency Amendment Reference	Change Description	Amendment Effective Date	Amendment Execution Date	New Ending Date
Amendment	$0.00	COZAC-A1	Performance Bond	10/27/2022	10/27/2022

Vendor

Download Vendor

Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
BIO-TECH MEDICAL SOFTWARE, INC.		FORT LAUDERDALE FL 333092173	Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

Systems integration design

Upon Completion: Initial implementation of the Seed-to-Sale software tracking system with submission...

Fixed Fee / Unit Rate

Major Deliverable: Upon Completion: Initial implementation of the Seed-to-Sale software tracking system with submission of supporting documentation

Deliverable Price: $60,000.00

Non Price Justification:

Performance Metrics: a) The Project Management Plan must be submitted as specified. b) The project tasks must be performed as specified. c) Daily and weekly meetings must be conducted as specified. d) The weekly status reports must be submitted as specified. e) Updates to the Project Management Plan must submitted as specified. f) The testing plan must be submitted as specified. g) The testing environment must be provided as specified. h) The comprehensive Information Security, Privacy, and Confidentiality Plan must be submitted as specified. i) The Business Continuity & Disaster Recovery Plan must be submittedas specified. j) The annual security risk assessment must be submitted as specified. k) The training plan must be submitted as specified. l) The training manuals and guides must be provided as specified. m) Training must be provided as specified. n) The training environment must be provided as specified

Financial Consequences: Standard financial consequence is equal to 10 percent per performance measure. Payment reduction should not exceed an aggregate total of 20 percent of total invoiced amount.

Source Documentation Page Reference: 48

Deliverable Number:

Proprietary or licensed systems maintenance or support

Annual: Licensing of the seed-to-sale software tracking system with submission of supporting documen...

Advanced - Fixed Price Unit Cost

Major Deliverable: Annual: Licensing of the seed-to-sale software tracking system with submission of supporting documentation

Deliverable Price: $102,000.00

Non Price Justification:

Performance Metrics: a) User access to the seed-to-sale software tracking system must be provided as specified. b) The operation and access to the seed-to-sale software tracking system must be provided as specified. c) Real-time API integration via secure web service must be provided as specified. d) Access to data must be provided as specified

Financial Consequences: 1) Failure to provide user access to the seed-to-sale software tracking system as specified will result in a payment reduction of ten percent from that invoice payment amount. 2) Failure to operate and provide access to the seed-to-sale software tracking system as specified will result in a payment reduction of ten percent from that invoice payment amount. 3) Failure to provide real-time API integration via secure web service to the seed-to-sale software tracking system as specified will result in a payment reduction of ten percent from that invoice payment amount. 4) Failure to provide access to data as specified will result in a payment reduction of ten percent from that invoice payment amount.

Source Documentation Page Reference: 48

Deliverable Number:

Systems integration design

As needed: Provisions of ongoing software enhancements of the seed-to-sale software tracking system.

Fixed Fee / Unit Rate

Major Deliverable: As needed: Provisions of ongoing software enhancements of the seed-to-sale software tracking system.

Deliverable Price: $250.00

Non Price Justification:

Performance Metrics: a) Meet with the Department as specified. b) The scope of work must be submitted as specified. c) The project tasks must be performed as specified. d) The Project Management Plan must be updated as specified. e) Training manuals and guides must be provided as specified. f) The final configuration of the seed-to-sale software tracking system enhancement must be provided as specified.

Financial Consequences: 1) Failure to meet with the Department as specified will result in a payment reduction of ten percent from that invoice payment amount. 2) Failure to submit the scope of work must be submitted as specified will result in a payment reduction of ten percent from that invoice payment amount. 3) Failure to perform the project tasks as specified will result in a payment reduction of ten percent from that invoice payment amount. 4) Failure to submit the updates to the Project Management Plan as specified will result in a payment reduction of ten percent from that invoice payment amount. 5) Failure to submit the training manuals and guides as specified will result in a payment reduction of ten percent from that invoice payment amount. 6) Failure to submit the final configuration of the seed-to-sale software tracking system enhancement as specified will result in a payment reduction of ten percent from that invoice payment amount.

Source Documentation Page Reference: 48

Deliverable Number:

Proprietary or licensed systems maintenance or support

Monthly: Hosting, and maintenance of the seed-to-sale software tracking system

Fixed Fee / Unit Rate

Major Deliverable: Monthly: Hosting, and maintenance of the seed-to-sale software tracking system

Deliverable Price: $3,333.00

Non Price Justification:

Performance Metrics: a) Technical support and help desk hours must be provided as specified. b) On-call support must be provided as specified. c) Notification of unscheduled downtime must be provided as specified. d) Notification of cyber or physical security issues must be provided as specified. e) Notification of maintenance updates, software upgrade, or other scheduled change must be provided as specified. f) All software and hardware (e.g., servers – physical or virtual, scanners, ODAs, storage, switches, firewalls) must be maintained as specified. g) All patches and updates must be performed as specified h) The testing environment must be provided as specified. i) The training environment must be provided as specified. j) Maintenance must be performed as specified.

Financial Consequences: Standard financial consequence is 10 percent for each performance measure. Payment reduction shall not exceed an aggregate total of 20 percent of total invoiced amount.

Source Documentation Page Reference: 47

Deliverable Number:

Displaying 1 to 4 of 4

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.

Fiscal Year

Total Amount

2025-2026

$21,664.00

2024-2025

$196,992.00

Statewide Document #

Agency Document #

Vendor Name

Amount

FID

IBI

CAT

CFI

Date

D6000114405

V0014370001

BIO-TECH MEDICAL SOFTWARE, INC.

$30,000.00

339060

64200500

100777

09/09/2025

D6000114406

V0014380001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

09/09/2025

D6000022861

V0000950001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

07/18/2025

D5000571947

V0101310001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

06/04/2025

D5000498646

V0087870001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

04/23/2025

D5000452657

V0080510001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

03/28/2025

D5000397064

V0070830001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

02/26/2025

D5000351619

V0062340001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

02/03/2025

D5000318270

V0057100001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

01/13/2025

D5000302851

V0054740001

BIO-TECH MEDICAL SOFTWARE, INC.

$5,416.00

339060

64200500

100777

01/03/2025

Displaying 1 to 10 of 14

2023-2024

$128,758.00

Statewide Document #	Agency Document #	Vendor Name	Amount	L1	GF	SF	FID	BE	CAT	CFI	Date
D5000084832	V0014880001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777	C	08/20/2024
D5000081802	V0013930001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777	C	08/19/2024
D5000079308	V0013660001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777	C	08/16/2024
D5000061155	V0010200001	BIO-TECH MEDICAL SOFTWARE, INC.	$25,430.00	64	20	2	339060	64200500	100777	C	08/07/2024
D5000058483	V0009720001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777	C	08/06/2024
D5000022591	V0004790001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777	C	07/17/2024
D5000015988	V0004020001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777	C	07/15/2024
D5000015989	V0004030001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777	C	07/15/2024
D4000594063	V0103440001	BIO-TECH MEDICAL SOFTWARE, INC.	$5,416.00	64	20	2	339060	64200500	100777		06/14/2024
D4000130201	V0023170001	BIO-TECH MEDICAL SOFTWARE, INC.	$60,000.00	64	20	2	339060	64200500	100818		10/03/2023

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents

Click on the pdf icon or Agency Document Link to view the document

Document Type	Document Reference #	Executed Date	Document Add Date
Original Contract	Original Contract - COZAC	06/30/2022	7/11/2022 12:56:56 PM
Procurement	Original Contract - COZAC		7/11/2022 12:56:30 PM
Amendment	COZAC-A1	10/27/2022	10/27/2022 9:49:35 AM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

No audits have been conducted on this contract at this time.

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Contract Information

Summary

Main Information

Procurement Information

Outsourcing / Capital Improvements

Budget Information

Contract Change

Vendor

CFDA

CSFA

Payment Details

Contract Documents