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Deliverable Number
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Commodity/Service Type
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Major Deliverable
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Method of Payment
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B.3.a.i
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Aids prevention or control services
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Maintain payment and reporting systems adequate for processing approved vendor invoices for Client S...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Maintain payment and reporting systems adequate for processing approved vendor invoices for Client STRMU, TBRA, PHP and Transitional Housing Assistance services throughout the contract term |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Payment and reporting systems must be maintained as specified. |
| Financial Consequences: Failure to maintain a payment and reporting system as specified will result in a 5% payment deduction for each missed and unreported payment. |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: B.3.a.i |
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b.3.a.ii
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Aids prevention or control services
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Maintain a secure fax line and secure email application (such as MOVEit) to send and receive confide...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Maintain a secure fax line and secure email application (such as MOVEit) to send and receive confidential information to and from the Department. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Secure fax line and email applications must be maintained as specified. |
| Financial Consequences: Failure to maintain a secure fax line and email applications will result in a 15% payment deduction per each compromised correspondence. |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: b.3.a.ii |
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B.3.a.iii
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Aids prevention or control services
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Pay all approved vendor invoices for STRMU, TBRA, PHP and Transitional Housing Assistance services t...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Pay all approved vendor invoices for STRMU, TBRA, PHP and Transitional Housing Assistance services the Department has authorized and submitted within five (5) business days of receipt |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Issue and submit payments to vendors within the timeframe specified. |
| Financial Consequences: Failure to report vendor payment information as specified by the 10th calendar day monthly will result in a 5% deduction per day past due or up to a 20% deduction if received after the 20th calendar day of the month, or whichever is less. |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: B.3.a.iii |
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B.3.a.iv
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Aids prevention or control services
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Document all issued payment in CAREWare, according to the Department’s direction at the time payment...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Document all issued payment in CAREWare, according to the Department’s direction at the time payments are made. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Payments must be documented in CAREWare at the time payments are made as specified. |
| Financial Consequences: Failure to document payments in CAREWare at the time payments are made will result in a 5% deduction per undocumented invoice and payment. |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: B.3.a.iv |
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B.3.a.v
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Aids prevention or control services
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Communicate with Department representatives quarterly (in person or via teleconference), for a minim...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Communicate with Department representatives quarterly (in person or via teleconference), for a minimum of four times per year for purposes of quality control, quality management and exchange of information about the work performed under this contract. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Communicate with the Department as specified. |
| Financial Consequences: Failure to communicate with the Department quarterly as specified will result in a 10% Administrative fee deduction assessed at the beginning of the next quarter. If communication is not initiated during the 4th quarter, the deduction will be reflected in the final invoice. |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: B.3.a.v |
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B.3.a.vi
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Aids prevention or control services
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. Report vendor payment information monthly and submit with the monthly invoice:
i. Type of Service ...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: . Report vendor payment information monthly and submit with the monthly invoice:
i. Type of Service (or G/L Title)
ii. Vendor Name
iii. Invoice number
iv. Date of Service
v. Number of units of service
vi. Dollar amount
vii. Client number
viii. Check number
ix. Check date
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| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Report vendor payment information within the timeframe specified. |
| Financial Consequences: Failure to invoice the Department by the 10th day of each month as specified will result in 5% deduction for each day past the 10th calendar day the invoice is not received. Invoice needs to follow format outline in B.2.f |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: B.3.a.vi |
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B.3.a.vi
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Aids prevention or control services
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Invoice the Department for all vendor payments issued under the terms of this contract by the 10th c...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Invoice the Department for all vendor payments issued under the terms of this contract by the 10th calendar day of the following month. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Report vendor payment information within the timeframe specified. |
| Financial Consequences: Failure to invoice the Department by the 10th day of each month as specified will result in 5% deduction for each day past the 10th calendar day the invoice is not received. Invoice needs to follow format outline in B.2.f |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: B.3.a.vi |
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B.3.a.vii
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Aids prevention or control services
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Submit a written disaster plan which encompasses service provision, data backup and recovery within ...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Submit a written disaster plan which encompasses service provision, data backup and recovery within 30 days of the beginning of this contract. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Submit a written disaster plan as specified. |
| Financial Consequences: Failure to submit a written disaster plan within 30 days of the first day of services as specified will result in 15% administrative fee deduction |
| Source Documentation Page Reference: 10-12 |
| Deliverable Number: B.3.a.vii |
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B.3.c
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Aids prevention or control services
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Continue to pay all previously approved vendor invoices for STRMU generated under the VL475 contract...
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Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components
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| Major Deliverable: Continue to pay all previously approved vendor invoices for STRMU generated under the VL475 contract as needed. |
| Deliverable Price: $0.00 |
| Non Price Justification: Price cannot be determined until the work has been completed |
| Performance Metrics: Issue and submit payments to vendors within the timeframe specified. |
| Financial Consequences: Failure to pay previously approved vendor invoices for STRMU services, as needed from the VL475 contract will result in a 5% administrative fee deduction for each invoice not paid within the allotted time. |
| Source Documentation Page Reference: 10-13 |
| Deliverable Number: B.3.c |
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