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State Contract Reporting System

Florida Department of Financial Services: F.A.C.T.S

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Contract Information

 

Summary

Agency Name: DEPARTMENT OF ELDER AFFAIRS

Agency Contract ID: XQ454

Long Title: Elder Update Printing and Mailing Services

Vendor Name: INTERMOUNTAIN COLOR

Total Contract Amount: $36,099.35

Total Budgetary Amount: $36,099.35

Total Payment To Date: $33,678.82

Date of Execution: 01/15/2014

General Description: The Department of Elder Affairs (“Department”) produces a bi-monthly (every other month) publication, Elder Update, to provide information regarding resources and topics of interest to Florida’s senior population. Currently, approximately 50,000 copies of each regular issue are produced. The Department also produces an annual Disaster Preparedness Guide in a format identical to the regular issues at the beginning of hurricane season. The Disaster Preparedness Guide, produced in both English and Spanish, is printed in a total quantity of 220,000.

Main Information

Agency Contract ID: XQ454

FLAIR Contract ID: XQ454

Short Title: Update

Long Title: Elder Update Printing and Mailing Services

Contract Type: Master Agreement

Contract Status: Closed or Expired

Date of Execution: 01/15/2014

Date of Beginning: 01/15/2014

Original End Date: 12/31/2014

New Ending Date:

Agency Service Area:

Statutory Authority: 287.057

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Agency Invitation To Bid [s. 287.057(1)(a), F.S.]

State Term Contract ID:

Contract’s Exemption Justification:

Agency Reference Number:

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $36,099.35

Total Contract Amount: $36,099.35

Total Recurring Budgetary Amount: $36,099.35

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $36,099.35

Total Unfunded Amount: $0.00

As of Date: 1/22/2014

Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$36,099.35 65-20-2-261001-65100600-00-100777-00 07/01/2013 2013-2014


No Non-Recurring Budgetary records found for this contract.

Contract Change

Change Type Amendment Amount Agency Amendment Reference Change Description Amendment Effective Date Amendment Execution Date New Ending Date
Amendment $0.00 001 The purpose of this amendment is to amend paragraph 3 11/07/2014 11/07/2014

Vendor

Name Line 1Name Line 2City State ZipMinority Vendor Designation
INTERMOUNTAIN COLOR SIGNATURE OFFSET BOULDER CO 803010000 Non-Minority

CFDA

CFDA Code Description
93.043 SPECIAL PROGRAMS FOR THE AGING TIII PART F DISEASE PREVENTION
93.044 SPECIAL PROGRAMS FOR THE AGING - TITLE III, PARTS A AND B - GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS
93.045 SPECIAL PROGRAMS FOR THE AGING - TITLE III, PART C - NUTRITIONSERVICES
93.052 NATION FAMILY CAREGIVER SUPPORT PROGRAM

CSFA

No CSFA Codes found for the contract.
More Deliverable Number      Commodity/Service Type Major Deliverable Method of Payment
     
 Media placement and fulfillment Printing, Folding, and Labeling Cost for Disaster Preparedness Issue 190,000 printed in English 30,... Fixed Fee / Unit Rate
     
 Media placement and fulfillment Printing, Folding, and Labeling Regular Issue Up to 50,000 total printed Fixed Fee / Unit Rate
 Displaying 1 to 2 of 2    


Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.
More Fiscal Year Total Amount
     
 2014-2015 $3,729.90
     
 2013-2014 $29,948.92

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents


Click on the pdf icon or Agency Document Link to view the document
Document Type Document Reference # Executed Date Document Add Date Agency Document Link View
Original Contract * Original Contract - XQ454 01/15/2014 1/22/2014 2:40:43 PM
Amendment 001 11/07/2014 11/10/2014 8:36:17 AM
* The Respondents final proposal is included as part of the Original Contract document


Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

  • No audits have been conducted on this contract at this time.
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