Contract Information

Summary

Agency Name:	Agency Contract ID: NC107
Long Title: Mail and Print to Mail Services	Vendor Name: EXELA ENTERPRISE SOLUTIONS, INC
Total Contract Amount: $8,100,000.00	Total Budgetary Amount: $2,500,000.00
Total Payment To Date: $218,744.16	Date of Execution: 12/15/2011
General Description: Mail and mail to print services in accordance with the terms and conditions of this contract and State Term Contract #991-530-12-1.

This agreement may have been a Northwood Shared Resource Center or Southwood Shared Resource Center agreement if the Date of Execution or Order Date is prior to July 1, 2014.

Details
Deliverables
Payments
Documents
Audits

Main Information

Agency Contract ID: NC107

FLAIR Contract ID: NC107

Short Title: Mail/Print

Long Title: Mail and Print to Mail Services

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Active

Date of Execution: 12/15/2011

Date of Beginning: 01/01/2012

Original End Date: 06/30/2014

New Ending Date:

Agency Service Area:

Statutory Authority: 282.204, F.S.

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: State term contract without Request For Quote requirement [s. 287.012 (24), s. 287.012 (28), s. 287.042(2), and s. 287.056, F.S.] & [Rule 60A-1.043, F.A.C.]

State Term Contract ID: 991-530-12-1

Contract’s Exemption Justification:

Agency Reference Number:

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $3,500,000.00

Total Contract Amount: $8,100,000.00

Total Recurring Budgetary Amount: $2,500,000.00

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $2,500,000.00

Total Unfunded Amount: $5,600,000.00

As of Date: 7/16/2014

Download Budget Information

Recurring Budgetary Amount	Account Code	Fiscal Year Effective Date	FY	Cost Accumulator	Agency Amendment Reference
$500,000.00	72-60-2-792017-72980400-00-100777-00	07/01/2013	2013-2014	967NT	AMD 001
$1,300,000.00	72-60-2-792016-72960100-00-100777-00	04/19/2013	2012-2013	967NT	AMD 001
$700,000.00	72-60-2-792016-72960100-00-100644-00	01/01/2012	2011-2012	967NT

No Non-Recurring Budgetary records found for this contract.

Contract Change

Download Contract Change

Change Type	Amendment Amount	Agency Amendment Reference	Change Description	Amendment Effective Date	Amendment Execution Date	New Ending Date
Amendment	$4,600,000.00	AMD 001	Increase in "not to exceed" amount in contract language.	04/19/2013	04/19/2013

Vendor

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Name Line 1	Name Line 2	City State Zip	Minority Vendor Designation
EXELA ENTERPRISE SOLUTIONS, INC	NOVITEX GOVERNMENT SOLUTIONS LL	TALLAHASSEE FL 323010000	Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.

Expand All Deliverables Download Deliverables

Deliverable Number

Commodity/Service Type

Major Deliverable

Method of Payment

MAILING SERVICES

Exhibit A Other Fees Unit Price Contractor Personnel On Site Winewood Per Man- Hour $18.19 Courier p...

Fixed Fee / Unit Rate

Major Deliverable: Exhibit A Other Fees Unit Price Contractor Personnel On Site Winewood Per Man- Hour $18.19 Courier per External Stop (84 per month) $5.50 $467.50 Storage/Warehousing SQ FT $5.40 Rates - Same Day Turnaround Production Print / Images - Includes data processing with standard white paper $0.017 Automated Folding and Inserting (Up to 15 pages) $0.028 Automated Sorting Volume From To Price - 1,299,999 $0.0150 1,300,000 1,399,999 $0.0140 1,400,000 1,499,999 $0.0130 1,500,000 1,599,999 $0.0120 1,600,000 1,699,999 $0.0110 1,700,000 1,799,999 $0.0100 1,800,000 1,899,999 $0.0090 1,900,000 1,999,999 $0.0080 2,000,000 2,099,999 $0.0070 2,100,000 2,199,999 $0.0060 2,200,000 2,299,999 $0.0050 2,300,000 2,399,999 $0.0040 2,400,000 2,499,999 $0.0030 2,500,000 3,500,000 $0.0020 Note: Postage is paid directly to Pitney Bowes by the agency being serviced by Pitney Bowes at the best possible average postal rate. A guaranteed rate of $.359 will be charged when and if the mail presort service is moved to the Jacksonville Florida facility.

Deliverable Price: $0.00

Non Price Justification: Rate Agreement

Performance Metrics: b. Minimum Performance Requirements (1) PA Food Stamp Daily Notices and FS NECP Notices ) Notices shall be guaranteed end-of-day mail out for PA Food NECP Notices , SSI Letters ( PA Food Stamp Redetermination Letters ( ), PA Voter Registration Notices ), PA Auto /Update Mass Change/SUNCAP Food Stamp Notices ( ), PA Auto/Update for Notices ), PA Kid Care Notices ( , PA Mass Change Cost of Living Adjustments ( ), PEIR Notices ( ), Child Care (Off-Line Print) Notices, and DOR Notices ( shall be guaranteed same-day mail out. (2) PA Food Stamp Adverse Action shall be mailed out ten (10) calendar days prior to the end of the month. This includes a weekend day if necessary. (3) Disregard Warrants, EFAHP Warrants and OSS Warrants shall be guaranteed mail out on the date specified on the warrant. (4) DOR Medical Letters ( shall be hand inserted in special envelopes and guaranteed same day mail out. (5) DOR Interstate Letter ) shall be mailed by the second business day after receipt. (6) The Mail Run Data File shall be printed so that production mail is mailed to customer’s clients as described below:

Financial Consequences: See Attachment I, page 24, section 7. (1) - (14).

Source Documentation Page Reference:

Deliverable Number:

Displaying 1 to 1 of 1

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.

Fiscal Year

Total Amount

2014-2015

$0.00

2013-2014

$218,744.16

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents

Click on the pdf icon or Agency Document Link to view the document

Document Type	Document Reference #	Executed Date	Document Add Date	Agency Document Link	View
Original Contract	Original Contract - NC107	12/15/2011	5/12/2014 2:31:35 PM
Amendment	AMD 001	04/19/2013	5/12/2014 2:31:52 PM

Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

Audit Type	Review Date	Fiscal Year	View
Contract Review	01/24/2012	2011-2012	View



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