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State Contract Reporting System

Florida Department of Financial Services: F.A.C.T.S

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Contract Information

 

Summary

Agency Name: DEPARTMENT OF REVENUE

Agency Contract ID: G0059

Long Title: e-Services File and Pay

Vendor Name: BACA, STEIN, WHITE & ASSOCIATES

Total Contract Amount: $10,034,085.69

Total Budgetary Amount: $570,000.00

Total Payment To Date: $2,107,137.66

Date of Execution: 05/04/2006

General Description: Electronic Filing & Payment Services.

Main Information

Agency Contract ID: G0059

FLAIR Contract ID: G0059

Short Title: e-Services

Long Title: e-Services File and Pay

Contract Type: Standard Two Party Agreement by Statute

Contract Status: Closed or Expired

Date of Execution: 05/04/2006

Date of Beginning: 05/04/2006

Original End Date: 12/31/2013

New Ending Date:

Agency Service Area:

Statutory Authority: 213.755 F.S.

Contract Involves State or Federal Financial Assistance: No

Recipient Type:

Provide for Administrative Cost: No

Provide for Periodic Increase: No

Procurement Information

Authorized Advanced Payment: No

Method of Procurement: Agency Invitation to Negotiate [s. 287.057(1)(c), F.S.]

State Term Contract ID:

Contract’s Exemption Justification:

Agency Reference Number: e-Services

Business Case Study Done: No

Legal Challenges to Procurement: No

Outsourcing / Capital Improvements

Was the Contracted Function Previously Performed by the State: No

Was the Contracted Function Considered for Insourcing back to the State: No

Did the Vendor Make Capital Improvements on State Property: No

Budget Information

Original Contract Amount: $3,593,228.33

Total Contract Amount: $10,034,085.69

Total Recurring Budgetary Amount: $570,000.00

Total Non-Recurring Budgetary Amount: $0.00

Total Budgetary Amount: $570,000.00

Total Unfunded Amount: $9,464,085.69

As of Date: 8/4/2015

Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$570,000.00 73-10-1-000405-73401200-00-100777-00 07/01/2012 2012-2013
$0.00 07/01/2011 2011-2012


Non-Recurring Budgetary Amount Account Code Fiscal Year Effective Date FY Cost Accumulator Agency Amendment Reference
$0.00 07/01/2011 2011-2012

Contract Change

Change Type Amendment Amount Agency Amendment Reference Change Description Amendment Effective Date Amendment Execution Date New Ending Date
Amendment $60,000.00 A5 Increase to cover additional work request and monthly fees 12/31/2013 12/31/2013
Extension $190,000.00 E4 Extension#4 12/01/2013 11/22/2013 12/31/2013
Extension $670,000.00 E3 Extension #3 06/01/2013 04/12/2013 11/30/2013
Extension $910,000.00 E2 2nd Extension - pending re-bid. Rate Reduction. 12/01/2012 11/21/2012 05/31/2013
Extension $0.00 E1 Extension - no fault of the vendor 06/01/2012 04/12/2012 11/30/2012
Amendment $0.00 A4 Clarifies terms & conditions. 06/03/2011 06/02/2011
Renewal $1,500,000.00 R3 Final Renewal 06/01/2011 05/26/2011 05/31/2012
Renewal $1,617,857.36 R2 Second Renewal 06/01/2010 05/26/2010 05/31/2011
Amendment $250,000.00 A3 Amendments to cover increases in transaction volumes. 04/22/2010 04/22/2010
Renewal $1,220,000.00 R1 First Renewal 06/01/2009 05/29/2009 05/31/2010
Amendment $23,000.00 A2 Modification of alert messages, validation of fuel returns a 09/19/2008 09/19/2008
Amendment $0.00 A1 Amends Contract effective date (June 1, 2006) and the Contra 05/21/2006 05/21/2006

Vendor

Name Line 1Name Line 2City State ZipMinority Vendor Designation
BACA, STEIN, WHITE & ASSOCIATES ROSENBERG TX 774710000 Non-Minority

CFDA

No CFDA Codes found for the contract.

CSFA

No CSFA Codes found for the contract.
More Deliverable Number      Commodity/Service Type Major Deliverable Method of Payment
     
 Data services Motor Fuel data update & maintenance for validation of reporting - Monthly Fixed Price - Lump Sum
     
 Banking institutions Insurance Premium Tax filing - Monthly Fixed Price - Lump Sum
     
 Banking institutions Transactional processing for tax returns/information reports/payments; per transaction (or min.max... Fixed Fee / Unit Rate
     
 Application programming services Programming for changes and development - Hourly Fixed Fee / Unit Rate
     
 Data services Processing of ABT Files - monthly Fixed Price - Lump Sum
     
 Banking institutions Transactional processing for tax returns/information reports/payments; per transaction (or min.max... Fixed Fee / Unit Rate
 Displaying 1 to 6 of 6    


Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

Payment Details

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued.
More Fiscal Year Total Amount
     
 2014-2015 $0.00
     
 2013-2014 $785,411.62
     
 2012-2013 $1,321,726.04

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

Contract Documents


Click on the pdf icon or Agency Document Link to view the document
Document Type Document Reference # Executed Date Document Add Date Agency Document Link View
Original Contract Original Contract - G0059 05/04/2006 2/20/2014 9:34:30 PM
Procurement Original Contract - G0059 12/19/2013 9:30:36 PM
Amendment A1 05/21/2006 2/20/2014 9:34:29 PM
Amendment A2 09/19/2008 2/20/2014 9:34:30 PM
Amendment A3 04/22/2010 2/20/2014 9:34:30 PM
Amendment A4 06/02/2011 2/20/2014 9:34:30 PM
Amendment A5 12/31/2013 2/20/2014 9:34:30 PM
Extension E1 04/12/2012 2/20/2014 9:34:30 PM
Extension E2 11/21/2012 2/20/2014 9:34:30 PM
Extension E3 04/12/2013 2/20/2014 9:34:30 PM
Extension E4 11/22/2013 2/20/2014 9:34:30 PM
Renewal R1 05/29/2009 2/20/2014 9:34:30 PM
Renewal R2 05/26/2010 2/20/2014 9:34:30 PM
Renewal R3 05/26/2011 2/20/2014 9:34:30 PM


Audit results posted prior to June 30, 2012, appear in a summarized form. As of July 1, 2012, the audit reporting process was expanded to include additional questions and comments from the Bureau of Auditing. As audits are captured in electronic format, they will be posted to this system. If you are interested in seeing audit reports by Fiscal Year and Agency Action Plans, please click here to navigate to the Transparency Florida Contract Audit page.

  • No audits have been conducted on this contract at this time.
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