Purchase Order Information

Summary

Agency Name: DEPARTMENT OF ENVIRONMENTAL PROTECTION	Purchase Order Number: C76FCA
Purchase Order Title: DEP 3705 ADMIN Air Mechanical & Service Corp-HVAC Maintenance FY 26/27	Vendor Name: AIR MECHANICAL & SERVICE CORP.
Total Purchase Order Amount: $11,500.00	Total Budgetary Amount: $11,500.00
Total Payment To Date: $176.00	Order Date: 07/01/2026

Details
Deliverables
Payments
Documents

Main Information

Purchase Order Number: C76FCA

Purchase Order Status: Ordered

Order Date: 07/01/2026

Purchase Order Beginning Date: 07/01/2026

Purchase Order Ending Date: 06/30/2027

Purchase Order Fiscal Year: 2026-2027

Purchase Order Title: DEP 3705 ADMIN Air Mechanical & Service Corp-HVAC Maintenance FY 26/27

Vendor Information

Name Line 1: AIR MECHANICAL & SERVICE CORP.

Name Line 2:

City State Zip: TAMPA FL 336140000

Minority Vendor Designation: Non-Minority

Budget Information

Total Purchase Order Amount: $11,500.00

Total Budgetary Amount: $11,500.00

Download Budget Information

Budgetary Amount	Account Code	FY
$11,500.00	37-10-2-021024-37010100-00-100777-00	2026-2027

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LINE ITEM NUMBER

COMMODITY TYPE

STATE TERM CONTRACT ID

AGENCY SOLICITATION NUMBER

Quantity

Unit Price

Total Unit Price

Heating and cooling and air conditioning HVAC installation and maintenance service

2550.0000

$1.0000

$2,550.00

Blanket purchase order to provide quarterly maintenance on the six (6) Lennox Split Systems and One (1) AAON Split System located at the Florida Geological Survey Warehouse/Annex. Quarterly Inspectio...

Line Item Description: Blanket purchase order to provide quarterly maintenance on the six (6) Lennox Split Systems and One (1) AAON Split System located at the Florida Geological Survey Warehouse/Annex. Quarterly Inspection of HVAC System at 3915 and 3917 Commonwealth Blvd, Tallahassee, FL 32303 Three (3) Quarterly Services: $850.00 per inspection Quarterly Inspection Inclusions: Cleanliness of equipment Blower Motor-Measurement of Amperage and voltage Check outside air damper Check/Change Air Filter (Provided by AMSCO) Bearing inspection for wear and lubricate if necessary Check heating system Inspection of coils Flush and Treat Condensate Drains Record refrigerant levels and visual inspection for any leaks Inspect insulation for breakdown and tears Insect safety devices for functionality Inspect electrical wiring and boxes for any sign of improper functioning (arcing, excessive heat, tightness, wire insulation, etc) Inspect contactors for pitting and charring Inspect and test capacitors Inspect fan blades Clean coils when necessary-at least once annually Inspect service valves for proper operation Inspect Compressors-monitor for proper loading and unloading, measure amperage and voltage, and visually inspect wire connections for any arcing, charring and tightness. Total Price: $2,550.00 To be paid upon completion of services, DEP acceptance, and receipt of itemized invoice. Partial payments allowed. In the event that services rendered are not deemed satisfactory, the Contractor shall re-perform the work needed to ensure satisfactory service, at no additional cost to the Department. Failure to provide all services, or failure to provide services which are satisfactory, shall result in non-payment or termination of the Contract.

Method of Procurement: Informally quoted purchase not exceeding Category Two [Rule 60A-1.002(3), F.A.C. & s. 287.017(2)]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 37050101001 -

Object Code and Description: 134000 -

Account Code: 37-10-2-021024-37010100-00-100777-00

Split Amount: $2,550.00

Heating and cooling and air conditioning HVAC installation and maintenance service

950.0000

$1.0000

$950.00

To provide one (1) annual service for HVAC system. One (1) Annual Service: $950.00 per annual All of the inclusions for the Quarterly Maintenance Clean Coils/Units Vacuum out units Change Belts if ap...

Line Item Description: To provide one (1) annual service for HVAC system. One (1) Annual Service: $950.00 per annual All of the inclusions for the Quarterly Maintenance Clean Coils/Units Vacuum out units Change Belts if applicable (Provided by AMSCO) Tighten Fan Blades Exercise Heating system Total Price: $950.00 To be paid upon completion of services, DEP acceptance, and receipt of itemized invoice. Partial payments allowed. In the event that services rendered are not deemed satisfactory, the Contractor shall re-perform the work needed to ensure satisfactory service, at no additional cost to the Department. Failure to provide all services, or failure to provide services which are satisfactory, shall result in non-payment or termination of the Contract.

Method of Procurement: Informally quoted purchase not exceeding Category Two [Rule 60A-1.002(3), F.A.C. & s. 287.017(2)]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 37050101001 -

Object Code and Description: 134000 -

Account Code: 37-10-2-021024-37010100-00-100777-00

Split Amount: $950.00

Heating and cooling and air conditioning HVAC installation and maintenance service

8000.0000

$1.0000

$8,000.00

This line is for work not included on the annual maintenance agreement. Preferred Vendor Hourly Rate: $88.00 per hour Overtime/Holiday Rate: $135.00 per hour Preferred Vendor Mark-up: 20% on all ma...

Line Item Description: This line is for work not included on the annual maintenance agreement. Preferred Vendor Hourly Rate: $88.00 per hour Overtime/Holiday Rate: $135.00 per hour Preferred Vendor Mark-up: 20% on all material outside of Maintenance Upon agreement you will receive a preferred vendor hourly rate for service calls not within the scope of the maintenance and a preferred vendor material mark-up rate for the duration of the contract. Vendor offers a quick response time with qualified technicians that will go over any problems they come across to allow you to make the best decision for your department/building needs. Exclusions (Not included in Maintenance Contract): Work performed outside of normal business hours M-F 7:00 am-5:00 pm Any Corrective Maintenance Parts/Materials outside of filters, drain treatment, belts, grease, oil, coil cleaner Labor for corrective maintenance or any work outside of the maintenance agreement Service Calls that are not call backs due to maintenance work Refrigerant of any type Electrical/Plumbing work Total Price: $8,000.00 To be paid upon completion of services, DEP acceptance, and receipt of itemized invoice. Partial payments allowed. In the event that services rendered are not deemed satisfactory, the Contractor shall re-perform the work needed to ensure satisfactory service, at no additional cost to the Department. Failure to provide all services, or failure to provide services which are satisfactory, shall result in non-payment or termination of the Contract.

Method of Procurement: Informally quoted purchase not exceeding Category Two [Rule 60A-1.002(3), F.A.C. & s. 287.017(2)]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 37050101001 -

Object Code and Description: 134000 -

Account Code: 37-10-2-021024-37010100-00-100777-00

Split Amount: $8,000.00

Displaying 1 to 3 of 3

Payments, also known as expenditures, refer to the creation or incurrence of a legal obligation to disburse money. They also encompass disbursements, which are the actual payments of expenditures, as well as accounting adjustments made on a contract. Payments always reflect positive amounts, whereas accounting adjustments may be positive or negative, depending on the nature of the adjustment. Not all adjustments are reflected in FACTS.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued. An agency may have recorded payments associated with a contract on both a Contract and a Purchase Orders in FACTS.

Fiscal Year

Total Amount

2026-2027

$176.00

If a payment or adjustment to a purchase order was made before July 1, 2013, the information may not be posted in this system.

Purchase Order Document

No Purchase document records found for this purchase order.

Florida Department of Financial Services: F.A.C.T.S

Purchase Order Information

Summary

Main Information

Vendor Information

Budget Information

Payment Details

Purchase Order Document