Purchase Order Information

Summary

Agency Name: DEPARTMENT OF ENVIRONMENTAL PROTECTION	Purchase Order Number: C78B6C
Purchase Order Title: DEP 3750 DRP BOS Bespoke Software, Inc. -(Continuation C6F358) Volunteer Management System FY 26/27	Vendor Name: BESPOKE SOFTWARE, INC
Total Purchase Order Amount: $69,675.00	Total Budgetary Amount: $69,675.00
Total Payment To Date: $23,225.00	Order Date: 07/30/2026

Details
Deliverables
Payments
Documents

Main Information

Purchase Order Number: C78B6C

Purchase Order Status: Ordered

Order Date: 07/30/2026

Purchase Order Beginning Date: 07/01/2026

Purchase Order Ending Date: 06/30/2027

Purchase Order Fiscal Year: 2026-2027

Purchase Order Title: DEP 3750 DRP BOS Bespoke Software, Inc. -(Continuation C6F358) Volunteer Management System FY 26/27

Vendor Information

Name Line 1: BESPOKE SOFTWARE, INC

Name Line 2: BESPOKE SOFTWARE, INC.

City State Zip: ALBANY NY 122120000

Minority Vendor Designation: Non-Minority

Budget Information

Total Purchase Order Amount: $69,675.00

Total Budgetary Amount: $69,675.00

Download Budget Information

Budgetary Amount	Account Code	FY
$69,675.00	37-20-2-675002-37500300-00-101198-00	2026-2027

Expand All Deliverables Download Deliverables

LINE ITEM NUMBER

COMMODITY TYPE

STATE TERM CONTRACT ID

AGENCY SOLICITATION NUMBER

Quantity

Unit Price

Total Unit Price

Cloud-based software as a service

1.0000

$23,225.0000

$23,225.00

This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due September 30, 2026. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18...

Line Item Description: This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due September 30, 2026. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18 months. VySys One, developed by Bespoke Software, Inc., is proprietary software; therefore, all licenses, annual upgrades, support, and maintenance are not available from any other source or vendor. Bespoke Software, Inc., created the current Volunteer Management System specifically for DRP more than 10 years ago and is uniquely familiar with the programs operational needs. Because the software is custom-built, no other vendor can provide necessary updates, maintenance, or support required to ensure uninterrupted services for the Florida Park Service and volunteer community while DEP takes simultaneous steps to procure a new enterprise VMS for the agency. The Contractor shall continue providing services for the cloud-based Volunteer Management System (VMS) to the Department of Environmental Protection (DEP), Division of Recreation and Parks (DRP), Florida Park Service (FPS). Please refer to FPS Scope of Services and Bespoke Software, Inc quote for further details. Service Dates: 04/01/2026 to 09/30/2027 6 VSys One (SuperAdmin Tool) Licenses, implementation, hosting & support: $9,000 202 VSys Anywhere (Admin Tool) Licenses, implementation, hosting & support: $121,200 VSys Live (Volunteer Portal) Licenses, implementation, hosting & support: $7,500 VSys Live Online Training Module Licenses, implementation, hosting & support: $1,650 Total 18-month price: $139,350 To be paid in quarterly installments of $23,225 in advance to the following payment schedule. 03/31/26 - service dates: 04/01/26 - 06/30/26 C6F358 06/30/26 - service dates: 07/01/26 - 09/30/26 C6F358 09/30/26 - service dates: 10/01/26 - 12/31/26 12/31/26 - service dates: 01/01/27 - 03/31/27 03/31/27 - service dates: 04/01/27 - 06/30/27 06/30/27 - service dates: 07/01/27 - 09/30/27 Line total: $23,225.00 (s

Method of Procurement: Single source over Category Two [s. 287.057(3)(c), F.S] & [Rule 60A-1.045, F.A.C.]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 37500100999 -

Object Code and Description: 132748 -

Account Code: 37-20-2-675002-37500300-00-101198-00

Split Amount: $23,225.00

Cloud-based software as a service

1.0000

$23,225.0000

$23,225.00

This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due December 31, 2026. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18 ...

Line Item Description: This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due December 31, 2026. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18 months. VySys One, developed by Bespoke Software, Inc., is proprietary software; therefore, all licenses, annual upgrades, support, and maintenance are not available from any other source or vendor. Bespoke Software, Inc., created the current Volunteer Management System specifically for DRP more than 10 years ago and is uniquely familiar with the programs operational needs. Because the software is custom-built, no other vendor can provide necessary updates, maintenance, or support required to ensure uninterrupted services for the Florida Park Service and volunteer community while DEP takes simultaneous steps to procure a new enterprise VMS for the agency. The Contractor shall continue providing services for the cloud-based Volunteer Management System (VMS) to the Department of Environmental Protection (DEP), Division of Recreation and Parks (DRP), Florida Park Service (FPS). Please refer to FPS Scope of Services and Bespoke Software, Inc quote for further details. Service Dates: 04/01/2026 to 09/30/2027 6 VSys One (SuperAdmin Tool) Licenses, implementation, hosting & support: $9,000 202 VSys Anywhere (Admin Tool) Licenses, implementation, hosting & support: $121,200 VSys Live (Volunteer Portal) Licenses, implementation, hosting & support: $7,500 VSys Live Online Training Module Licenses, implementation, hosting & support: $1,650 Total 18-month price: $139,350 To be paid in quarterly installments of $23,225 in advance to the following payment schedule. 03/31/26 - service dates: 04/01/26 - 06/30/26 06/30/26 - service dates: 07/01/26 - 09/30/26 09/30/26 - service dates: 10/01/26 - 12/31/26 12/31/26 - service dates: 01/01/27 - 03/31/27 03/31/27 - service dates: 04/01/27 - 06/30/27 06/30/27 - service dates: 07/01/27 - 09/30/27 Line total: $23,225.00 (service dates: 0

Method of Procurement: Single source over Category Two [s. 287.057(3)(c), F.S] & [Rule 60A-1.045, F.A.C.]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 37500100999 -

Object Code and Description: 132748 -

Account Code: 37-20-2-675002-37500300-00-101198-00

Split Amount: $23,225.00

Cloud-based software as a service

1.0000

$23,225.0000

$23,225.00

This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due March 31, 2027. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18 mon...

Line Item Description: This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due March 31, 2027. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18 months. VySys One, developed by Bespoke Software, Inc., is proprietary software; therefore, all licenses, annual upgrades, support, and maintenance are not available from any other source or vendor. Bespoke Software, Inc., created the current Volunteer Management System specifically for DRP more than 10 years ago and is uniquely familiar with the programs operational needs. Because the software is custom-built, no other vendor can provide necessary updates, maintenance, or support required to ensure uninterrupted services for the Florida Park Service and volunteer community while DEP takes simultaneous steps to procure a new enterprise VMS for the agency. The Contractor shall continue providing services for the cloud-based Volunteer Management System (VMS) to the Department of Environmental Protection (DEP), Division of Recreation and Parks (DRP), Florida Park Service (FPS). Please refer to FPS Scope of Services and Bespoke Software, Inc quote for further details. Service Dates: 04/01/2026 to 09/30/2027 6 VSys One (SuperAdmin Tool) Licenses, implementation, hosting & support: $9,000 202 VSys Anywhere (Admin Tool) Licenses, implementation, hosting & support: $121,200 VSys Live (Volunteer Portal) Licenses, implementation, hosting & support: $7,500 VSys Live Online Training Module Licenses, implementation, hosting & support: $1,650 Total 18-month price: $139,350 To be paid in quarterly installments of $23,225 in advance to the following payment schedule. 03/31/26 - service dates: 04/01/26 - 06/30/26 06/30/26 - service dates: 07/01/26 - 09/30/26 09/30/26 - service dates: 10/01/26 - 12/31/26 12/31/26 - service dates: 01/01/27 - 03/31/27 03/31/27 - service dates: 04/01/27 - 06/30/27 06/30/27 - service dates: 07/01/27 - 09/30/27 Line total: $23,225.00 (service dates: 04/0

Method of Procurement: Single source over Category Two [s. 287.057(3)(c), F.S] & [Rule 60A-1.045, F.A.C.]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 37500100999 -

Object Code and Description: 132748 -

Account Code: 37-20-2-675002-37500300-00-101198-00

Split Amount: $23,225.00

Cloud-based software as a service

1.0000

$0.0000

$0.00

This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due June 30, 2027. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18 mont...

Line Item Description: This is a continuation of PO#: C6F358. Advance Pay, QTY (1) @ $23,225.00, due June 30, 2027. This service is a continuation of Contract RP759, which expires on 03/31/2026, for an additional 18 months. VySys One, developed by Bespoke Software, Inc., is proprietary software; therefore, all licenses, annual upgrades, support, and maintenance are not available from any other source or vendor. Bespoke Software, Inc., created the current Volunteer Management System specifically for DRP more than 10 years ago and is uniquely familiar with the programs operational needs. Because the software is custom-built, no other vendor can provide necessary updates, maintenance, or support required to ensure uninterrupted services for the Florida Park Service and volunteer community while DEP takes simultaneous steps to procure a new enterprise VMS for the agency. The Contractor shall continue providing services for the cloud-based Volunteer Management System (VMS) to the Department of Environmental Protection (DEP), Division of Recreation and Parks (DRP), Florida Park Service (FPS). Please refer to FPS Scope of Services and Bespoke Software, Inc quote for further details. Service Dates: 04/01/2026 to 09/30/2027 6 VSys One (SuperAdmin Tool) Licenses, implementation, hosting & support: $9,000 202 VSys Anywhere (Admin Tool) Licenses, implementation, hosting & support: $121,200 VSys Live (Volunteer Portal) Licenses, implementation, hosting & support: $7,500 VSys Live Online Training Module Licenses, implementation, hosting & support: $1,650 Total 18-month price: $139,350 To be paid in quarterly installments of $23,225 in advance to the following payment schedule. 03/31/26 - service dates: 04/01/26 - 06/30/26 06/30/26 - service dates: 07/01/26 - 09/30/26 09/30/26 - service dates: 10/01/26 - 12/31/26 12/31/26 - service dates: 01/01/27 - 03/31/27 03/31/27 - service dates: 04/01/27 - 06/30/27 06/30/27 - service dates: 07/01/27 - 09/30/27 Line total: $23,225.00 (service dates: 07/01

Method of Procurement: Single source over Category Two [s. 287.057(3)(c), F.S] & [Rule 60A-1.045, F.A.C.]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 37500100999 -

Object Code and Description: 132748 -

Account Code: 37-20-2-675002-37500300-00-101198-00

Split Amount: $0.00

Displaying 1 to 4 of 4

Payments, also known as expenditures, refer to the creation or incurrence of a legal obligation to disburse money. They also encompass disbursements, which are the actual payments of expenditures, as well as accounting adjustments made on a contract. Payments always reflect positive amounts, whereas accounting adjustments may be positive or negative, depending on the nature of the adjustment. Not all adjustments are reflected in FACTS.

Payment Details

Expand All Payments Download Payments

"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued. An agency may have recorded payments associated with a contract on both a Contract and a Purchase Orders in FACTS.

Fiscal Year

Total Amount

2026-2027

$23,225.00

If a payment or adjustment to a purchase order was made before July 1, 2013, the information may not be posted in this system.

Purchase Order Document

No Purchase document records found for this purchase order.

Florida Department of Financial Services: F.A.C.T.S

Purchase Order Information

Summary

Main Information

Vendor Information

Budget Information

Payment Details

Purchase Order Document