Purchase Order Information

Summary

Agency Name: DEPARTMENT OF TRANSPORTATION	Purchase Order Number: EP540408
Purchase Order Title: FDOT 592 Leesburg Ops-Sciens Fire Alarm Monitoring- DS	Vendor Name: W W GAY FIRE PROTECTION
Total Purchase Order Amount: $2,400.00	Total Budgetary Amount: $2,400.00
Total Payment To Date: $800.00	Order Date: 04/27/2026

Details
Deliverables
Payments
Documents

Main Information

Purchase Order Number: EP540408

Purchase Order Status: Ordered

Order Date: 04/27/2026

Purchase Order Beginning Date: 07/01/2026

Purchase Order Ending Date: 06/30/2029

Purchase Order Fiscal Year: 2025-2026

Purchase Order Title: FDOT 592 Leesburg Ops-Sciens Fire Alarm Monitoring- DS

Vendor Information

Name Line 1: W W GAY FIRE PROTECTION

Name Line 2: W. W. GAY FIRE PROTECTION, INC.

City State Zip: GAINESVILLE FL 326090000

Minority Vendor Designation: Non-Minority

Budget Information

Total Purchase Order Amount: $2,400.00

Total Budgetary Amount: $2,400.00

Download Budget Information

Budgetary Amount	Account Code	FY
$2,400.00	55-10-2-540001-55150200-00-100777-00	2025-2026

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LINE ITEM NUMBER

COMMODITY TYPE

STATE TERM CONTRACT ID

AGENCY SOLICITATION NUMBER

Quantity

Unit Price

Total Unit Price

Fire alarm maintenance or monitoring

1.0000

$800.0000

$800.00

Sciens Building Solutions (W.W. Gay Fire Protection, Inc.) 2500 NE 18th Terrace Gainesville, FL 32608 will provide FDOT Leesburg Ops 1405 Thomas Ave Leesburg, FL 34748 the following services from 7/1/...

Line Item Description: Sciens Building Solutions (W.W. Gay Fire Protection, Inc.) 2500 NE 18th Terrace Gainesville, FL 32608 will provide FDOT Leesburg Ops 1405 Thomas Ave Leesburg, FL 34748 the following services from 7/1/2026-6/30/2027: Scope of Services Service Description : Full Year Price Annual Monitoring Service $800.00 Total $800.00 Term of Agreement This Agreement will have an initial term of three (3) years from the date of service commencement (the Initial Term) of 4/2026 and automatically renew for additional one (1) year periods (each, a Renewal Term) beginning on the anniversary of the Initial Term, unless a party gives the other party written notice of its intent not to renew this Agreement at least thirty (30) days prior to the end of the Initial Term or the then-current Renewal Term (the Initial Term and any Renewal Terms, collectively, the Term). Clarifications 1. The Company shall visually inspect said installation(s) and shall promptly report to customer all conditions noted or observed during an inspection, which in the judgment of the Company, may be necessary and reasonable to ensure the highest degree of protection. However, as per NFPA 25, the Company is not responsible for confirming that the existing water supply satisfies the current system demand, nor that the system was designed and/or installed correctly at the time of installation. Maintenance or repairs of equipment described as deficient during the inspection are not included in this agreement and will be repaired or replaced under a separate contract. Any additional service work requested will be performed at standard day work published rates under a separate work order. 2. Unless otherwise specified, testing is limited to accessible devices, those where access can be obtained wi

Method of Procurement: Purchase under $2,500 [Rule 60A-1.002(2), F.A.C.]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 55054030592 -

Object Code and Description: 134108 -

Account Code: 55-10-2-540001-55150200-00-100777-00

Split Amount: $800.00

Fire alarm maintenance or monitoring

1.0000

$800.0000

$800.00

Line Item Description: Sciens Building Solutions (W.W. Gay Fire Protection, Inc.) 2500 NE 18th Terrace Gainesville, FL 32608 will provide FDOT Leesburg Ops 1405 Thomas Ave Leesburg, FL 34748 the following services from 7/1/2027-6/30/2028: Scope of Services Service Description : Full Year Price Annual Monitoring Service $800.00 Total $800.00 Term of Agreement This Agreement will have an initial term of three (3) years from the date of service commencement (the Initial Term) of 4/2026 and automatically renew for additional one (1) year periods (each, a Renewal Term) beginning on the anniversary of the Initial Term, unless a party gives the other party written notice of its intent not to renew this Agreement at least thirty (30) days prior to the end of the Initial Term or the then-current Renewal Term (the Initial Term and any Renewal Terms, collectively, the Term). Clarifications 1. The Company shall visually inspect said installation(s) and shall promptly report to customer all conditions noted or observed during an inspection, which in the judgment of the Company, may be necessary and reasonable to ensure the highest degree of protection. However, as per NFPA 25, the Company is not responsible for confirming that the existing water supply satisfies the current system demand, nor that the system was designed and/or installed correctly at the time of installation. Maintenance or repairs of equipment described as deficient during the inspection are not included in this agreement and will be repaired or replaced under a separate contract. Any additional service work requested will be performed at standard day work published rates under a separate work order. 2. Unless otherwise specified, testing is limited to accessible devices, those where access can be obtained wi

Method of Procurement: Purchase under $2,500 [Rule 60A-1.002(2), F.A.C.]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 55054030592 -

Object Code and Description: 134108 -

Account Code: 55-10-2-540001-55150200-00-100777-00

Split Amount: $800.00

Fire alarm maintenance or monitoring

1.0000

$800.0000

$800.00

Line Item Description: Sciens Building Solutions (W.W. Gay Fire Protection, Inc.) 2500 NE 18th Terrace Gainesville, FL 32608 will provide FDOT Leesburg Ops 1405 Thomas Ave Leesburg, FL 34748 the following services from 7/1/2028-6/30/2029: Scope of Services Service Description : Full Year Price Annual Monitoring Service $800.00 Total $800.00 Term of Agreement This Agreement will have an initial term of three (3) years from the date of service commencement (the Initial Term) of 4/2026 and automatically renew for additional one (1) year periods (each, a Renewal Term) beginning on the anniversary of the Initial Term, unless a party gives the other party written notice of its intent not to renew this Agreement at least thirty (30) days prior to the end of the Initial Term or the then-current Renewal Term (the Initial Term and any Renewal Terms, collectively, the Term). Clarifications 1. The Company shall visually inspect said installation(s) and shall promptly report to customer all conditions noted or observed during an inspection, which in the judgment of the Company, may be necessary and reasonable to ensure the highest degree of protection. However, as per NFPA 25, the Company is not responsible for confirming that the existing water supply satisfies the current system demand, nor that the system was designed and/or installed correctly at the time of installation. Maintenance or repairs of equipment described as deficient during the inspection are not included in this agreement and will be repaired or replaced under a separate contract. Any additional service work requested will be performed at standard day work published rates under a separate work order. 2. Unless otherwise specified, testing is limited to accessible devices, those where access can be obtained wi

Method of Procurement: Purchase under $2,500 [Rule 60A-1.002(2), F.A.C.]

Line Split Details:

Split Accounting Line Number: 1

FLAIR Contract ID:

Org. Code and Description: 55054030592 -

Object Code and Description: 134108 -

Account Code: 55-10-2-540001-55150200-00-100777-00

Split Amount: $800.00

Displaying 1 to 3 of 3

Payments, also known as expenditures, refer to the creation or incurrence of a legal obligation to disburse money. They also encompass disbursements, which are the actual payments of expenditures, as well as accounting adjustments made on a contract. Payments always reflect positive amounts, whereas accounting adjustments may be positive or negative, depending on the nature of the adjustment. Not all adjustments are reflected in FACTS.

Payment Details

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"Date" in the listing below indicates the date the payment voucher was recorded in the system, not the date the payment was issued. An agency may have recorded payments associated with a contract on both a Contract and a Purchase Orders in FACTS.

Fiscal Year

Total Amount

2026-2027

$800.00

If a payment or adjustment to a purchase order was made before July 1, 2013, the information may not be posted in this system.

Purchase Order Document

No Purchase document records found for this purchase order.

Florida Department of Financial Services: F.A.C.T.S

Purchase Order Information

Summary

Main Information

Vendor Information

Budget Information

Payment Details

Purchase Order Document